Administrative Assistant

Rhondda Cynon Taf County Borough Council; Merthyr Tydfil; On-site; GBP 18,000 - 23,000; Full time

Job summary

Mae 4C’s yn cynnig swydd Administrative Assistant i gefnogi ein tîm busnes. Byddwch yn rhan o dîm yng nghydweithio i gyflawni canlyniadau i blant a phobl ifanc ar lefel Cymru.

Rhowch gefnogaeth bwrpasol ac effeithiol drwy drefnu digwyddiadau, cymryd adroddiadau a chofnodi camau gweithredu. Rôl swyddfa wyneb i waed, gyda deilliant mewn MS Office, Excel, PowerPoint a Word, a gallu cyfathrebu trwy e-bost, negeseuon a Teams.

Qualifications

• Excellent communication skills and ability to work as part of a team.
• Good attention to detail with ability to prioritise tasks.
• Comfortable using standard office software and online event tools.

Responsibilities

• Arrange local, regional and national forums, conferences and events.
• Be the first point of call for the team via phone and email and signpost as needed.
• Prepare agendas, take minutes and manage action logs.
• Reconcile invoices.

Skills

Communication skills

Attention to detail

Time management

Teamwork

Tools

MS Office

Eventbrite

Job description

Mae’r ddogfen hon ar gael yn Gymraeg / This document is also available in Welsh.

Administrative Assistant

Does the idea of working as part of a dynamic and highly motivated team appeal to you? The 4C’s (Children’s Commissioning Consortium Cymru) has an exciting opportunity for an Administrative Assistant, who will provide effective and efficient business administrator support. You will be part of a committed team who are focused on achieving the best outcomes for children and young people looked after across Wales.

The 4C’s is a busy team with a varied workload providing a national commissioning service to all 22 Welsh local authorities and managing the All-Wales Frameworks for both independent Foster and Residential Placements. This is supplemented by a range of diverse policy projects, commissioned training, and our active Young Commissioners Group.

The 4C’s is looking for a someone who is motivated, well-organised, has excellent communication skills, attention to detail, able to prioritise and is a real team player who will be able to support the team by;

• Arranging local, regional and national forums, conferences and events.
• Being the first point of call for the 4Cs team which will include responding to general telephone and email queries or signposting within the team as appropriate.
• Preparing agendas, taking minutes of meetings and managing action logs.
• Reconciling invoices.

The ideal candidate would be able to effectively communicate via email, telephone, Microsoft Teams and face to face. Have good communication skills, both verbal and written, responding to people in a professional and tactful manner. Essential job skills include computer literacy (preferably Microsoft Excel, PowerPoint, Word and use of Eventbrite).

The team is hosted by RCTCBC and is based in Merthyr Tydfil, and the post is office based, 5 days per week but with some opportunity for flexible working when necessary.

As this is national post, there will be a requirement to be able to travel independently across Wales to provide business support at large conferences or events facilitated by the team.

The interviews are scheduled to be held during the week commencing 2/11/26.

Protecting children and vulnerable adults is a core responsibility of all staff appointed to the Council.

In addition to this safeguarding responsibility, the successful applicant for this role will also be subject to an enhanced disclosure and barring service check.

The Council values diversity in its workforce. We are committed to ensuring that no unlawful discrimination occurs in the recruitment and selection process on the grounds of age, sex, race, disability, sexual orientation, transgender, including those with non-binary identities, religion or belief or pregnancy and maternity. We offer a number of staff networks for employees including the Allies Network, a Disability and Carers Network and Perthyn our LGBTQ+ Network.

An application submitted for this post in Welsh will not be treated less favourably than an application made in English.

As part of the Council’s longer term objectives in relation to the Welsh language and its Workforce Planning Strategy, it is committed to a guaranteed interview scheme for Welsh-speakers of Level 3 and above. If you meet the essential criteria as identified in the person specification for the job and are a Welsh-speaker of Level 3 and above, you will be invited to interview if you choose to participate in the scheme.

In view of the large number of Application Forms which are currently being submitted individual applications are not acknowledged. Consequently if you do not hear from us within four weeks of the closing date, please assume that your application is unsuccessful on this occasion. In which case you are thanked for the interest you have shown in applying for a position within the Council.

In support of the Council’s voluntary pledge to support the Armed Forces, the recruiter must always be prepared to ensure that applicants who have identified themselves as members of the Armed Forces including Service Leavers, Veterans or Reservists and who meet the essential criteria of the person specification, are offered an interview.

Care Experienced Leavers – Guaranteed Interview Scheme

As part of the Council’s corporate parenting role it is committed to supporting its care experienced leavers. This means anyone who has spent time within the care system at any point in their life. We encourage applications from individuals who are care experienced to enable them to access employment, education, experiences and volunteering opportunities.

The Council will guarantee an interview for any care experienced leavers who wish to take part in the scheme who meet the essential criteria for the role.