Administrative Assistant

NeuroStar; Malvern; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to enhance HR operations. This role is pivotal in managing employee records, supporting recruitment, and ensuring compliance with HR policies. The successful candidate will thrive in a collaborative environment, contributing to a vibrant workplace culture. With opportunities for growth and professional development, this position offers a competitive salary and benefits, making it an exciting opportunity for those passionate about supporting employee wellness and engagement. Join a team that values diversity and inclusion while making a real impact in mental wellness.

Benefits

Competitive salary and benefits package

Opportunities for growth and professional development

Employee wellness initiatives

Qualifications

• 1-2 years of experience in HR administration or operations-focused role.
• Solid understanding of HR best practices and operations.

Responsibilities

• Manage employee records within the HRIS ensuring compliance.
• Support recruitment process including interview scheduling.

Skills

HR best practices

MS Office Suite

HR software/systems

Organizational skills

Interpersonal skills

Education

Associate's degree in Business or related field

Tools

HRIS

ATS

Job description

Administrative Assistant

Location

US-PA-Malvern

ID

2025-1265

Category

Human Resources

Position Type

Regular Full-Time

Overview

The Administrative Assistant (HR) plays a pivotal role in HR operations ensuring seamless processes that align with our organizational goals. If you are looking for a meaningful role where you can support kind, hard-working employees with a growth mindset and patient focus, look no further!

Join us in a role where you can play a key role in further shaping our engaging, inclusive, and vibrant culture. As a strategic partner, Human Resources drives our success by attracting, nurturing, and developing top talent through individualized growth plans, directly enabling our employees to make a real difference in mental wellness via our products and services. We're looking for someone with 1-3 years of administrative experience to join our team! We embrace a hybrid work model, with 3 days of onsite collaboration weekly.

What We Offer:

A mission-driven and collaborative work environment.
• Competitive salary and benefits package.
• Opportunities for growth and professional development.
• Employee wellness initiatives and support programs.

Essential Responsibilities:

HR Operations & Compliance

• Employee Records Management: Provide comprehensive support in managing employee records within the HRIS, ensuring compliance with legal and company guidelines.
• Policy Assistance: Collaborate in the implementation and communication of HR policies and procedures.
• Compliance Oversight: Support the organization's adherence to federal, state, and local employment laws, assisting with the preparation of documentation for audits and inspections.
• HR Metrics: Assist in generating HR reports and maintaining key metrics (e.g., workforce plans, turnover, recruitment timelines) to provide foundational data for leadership insights.

Talent Acquisition

• Recruitment Support: Work collaboratively to support the recruitment process, including intern program coordination, interview scheduling, and maintaining required compliance documentation (Circa, AAP).

Payroll & Benefits Administration

• Payroll Data Support: Assist the payroll function by ensuring accurate documentation of employee changes.
• Benefits Support: Provide support to employees regarding benefits enrollment and inquiries related to healthcare, retirement plans, and wellness programs.

Employee Engagement & Development

• Program Support: Collaborate in the administration of employee engagement programs, such as recognition initiatives and development opportunities.
• Feedback Coordination: Coordinate employee surveys and assist in the analysis of results to support improvement of workplace culture.
• Training Logistics: Organize training sessions under the guidance of the HR Business Partner.

Operational Efficiency

• HR Systems Management: Assist in the management, optimization and maintenance of HR systems, ensuring data accuracy and user accessibility.
• Process Improvement: Contribute to the identification of opportunities for streamlining HR processes and implement efficiency-driven solutions.
• Other Collaborative Tasks: Undertake other duties as needed to support the HR team objectives.

Knowledge, Skills, and Abilities:

• Solid understanding of fundamental HR best practices & operations.
• Working knowledge of HR software/systems (HRIS, ATS) for process application.
• Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) for communication & basic data management.
• Strong organizational & time-management skills; detail-oriented.
• Excellent interpersonal & communication skills; collaborative & supportive.
• Demonstrated ability to handle sensitive info with confidentiality & professionalism in a team.
• Positive, collaborative mindset; willing to contribute to process improvements.
• 1-2 years' experience assisting with HRA administration.

Education and Experience:

• Associate's degree (preferred) in Business, Communications, English, Human Resources, Social Work, or a related field.
• Minimum of 2 years of experience in an HR administration or operations-focused role.

Preferred Skills:

• Familiarity with the principles of wellness and employee engagement programs.
• Experience working in a healthcare, regulated environment preferred.

Physical Requirement:

• Standing/Sitting 90%
• Walking/Bending/Stooping 10%
• Lifting Requirements 25lbs
• Travel by air, rail, auto (% of time) 0%

*Applicants must be authorized to work for any employer in the US. We are unable to sponsor or assume responsibility for employment visa/work authorization at this time.

Neuronetics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Neuronetics makes hiring decisions based solely on qualifications, merit, business needs at the time.