Administrative Assistant

Get Recruited; Macclesfield; On-site; GBP 18,000 - 22,000; Full time

Job summary

Get Recruited is seeking an Administrative Assistant to join the Accounts Team in Macclesfield on a 12-month fixed-term contract. You will support data entry, records management, and customer queries while collaborating with colleagues across the business to ensure accuracy and timely completion of admin tasks.

The successful candidate will have experience in office administration or data entry, strong organisational skills, and proficiency in Microsoft Office.

Qualifications

• Experience in Administrative Assistant/Office Administrator roles
• Experience in busy office or administrative environments
• Strong administrative and organisational skills with ability to multitask
• Confident with Microsoft Office (Excel, Word, Outlook)
• Attention to detail and high accuracy when handling information
• Confident communicating with customers/colleagues by phone and email
• Comfortable learning new computer systems and following processes
• Availability for a 12-month fixed term contract

Responsibilities

• Provide day-to-day administrative support to the Accounts Team
• Process, upload and update customer information, invoices and documentation
• Carry out regular data entry tasks and ensure records are up-to-date
• Maintain and organise electronic records, spreadsheets and documentation
• Answer calls and emails, respond to queries and route to appropriate departments
• Liaise with internal teams and external customers to obtain missing information
• Prepare reports, spreadsheets and supporting documentation
• Check information for accuracy and resolve discrepancies
• Assist with administration of customer accounts and processing paperwork
• Support Credit Control and Accounts Team with general duties
• Work toward departmental KPIs and meet deadlines
• Assist in improving administrative processes and procedures
• Undertake additional office duties as required

Skills

Data entry

Microsoft Excel

Office administration

Customer service

Communication

Time management

Tools

Microsoft Office

Job description

ADMINISTRATIVE ASSISTANT (12 MONTH CONTRACT)

MACCLESFIELD, CHESHIRE

POSSIBLE OPPORTUNITY TO GO PERMANENT

THE OPPORTUNITY:

We're partnering with a well-established and growing business in Macclesfield that is looking to recruit an organised and detail-oriented Administrative Assistant to join its Accounts Team on a 12-month fixed term contract.

The successful candidate will provide essential administrative support to the Accounts Team, assisting with data entry, maintaining accurate records, processing documentation and handling customer queries. You'll work closely with colleagues across the business to ensure information is processed accurately and day-to-day administrative tasks are completed efficiently.

This is an excellent opportunity for someone with strong office administration, data entry or customer service experience who is looking to develop their skills within an accounts environment. Previous accounting experience is not essential, making this an ideal opportunity for an experienced Administrator looking for a new challenge.

THE ADMINISTRATIVE ASSISTANT ROLE:

• Providing day-to-day administrative support to the Accounts Team, ensuring tasks are completed accurately and within deadlines
• Processing, uploading and updating customer information, invoices and documentation onto internal systems
• Carrying out regular data entry tasks, ensuring records are accurate, complete and up to date
• Maintaining and organising electronic records, spreadsheets and customer documentation
• Handling incoming telephone calls and emails, responding to queries and directing enquiries to the appropriate departments
• Liaising with internal teams and external customers to obtain missing information and resolve administrative queries
• Preparing reports, spreadsheets and supporting documentation as required
• Checking information for accuracy, identifying discrepancies and ensuring corrections are made promptly
• Assisting with the administration of customer accounts, including updating records and processing relevant paperwork
• Supporting the Credit Control and wider Accounts Team with general administrative duties
• Working towards departmental KPIs and ensuring administrative deadlines and service standards are consistently achieved
• Supporting improvements to existing administrative processes and procedures
• Undertaking additional office administration duties as required

THE PERSON:

• Previous experience within an Administrative Assistant, Office Administrator, Accounts Administrator, Data Entry Administrator, Customer Service Administrator or similar role
• Experience working within a busy office or administrative environment is essential
• Strong administrative and organisational skills, with the ability to manage multiple tasks and prioritise workloads
• Confident using Microsoft Office, particularly Excel, Word and Outlook
• Previous experience with data entry, document processing and maintaining accurate records
• Excellent attention to detail and a high level of accuracy when handling information
• Confident communicating with customers and colleagues via telephone and email
• Comfortable learning new computer systems and following established administrative processes
• Previous experience working within an Accounts or Finance Team would be advantageous but is not essential
• Available to commit to a 12-month fixed term contract