Administrative Assistant

Brook Street; Leeds; On-site; GBP 40,000 - 60,000; Part time

Job summary

Brook Street is seeking an Administrative Assistant for the Probation Service in Leeds. The role involves managing day-to-day administrative tasks, including handling paperwork, updating records, and assisting staff and individuals on probation. Ideal candidates will be organised, possess good IT skills, and have a calm approach when dealing with diverse individuals. This temporary position offers 20 hours of work per week at a competitive hourly rate.

Qualifications

• Good basic IT and typing skills (Word, and basic Excel).
• Clear and confident communication.
• Organised, with good attention to detail.

Responsibilities

• Keep accurate records on our systems.
• Help set up meetings and appointments.
• Deal with telephone calls, emails and post.

Skills

IT skills

Communication

Organizational skills

Job description

Administrative Assistant - Probation Service
Location: Leeds
Pay: £12.21 per hour (paid weekly)
Hours: 20 hours per week, with some occasional out-of-hours work (as per business need)
Job Type: Temporary

A Little Bit About Us:
Brook Street have grown into one of the UK's leading recruitment agencies − matching thousands of people with meaningful job opportunities at more than 4,500 companies every year. Delivering a quality service to suit the needs of clients and candidates alike was important to our founder Margery Hurst and it remains important to us today.

Recruitment is about so much more than just filling job vacancies. It's about giving people the chance to unleash their full potential, through their perfect new role.

About the Client:
The Probation Service is a statutory criminal justice service that supervises high-risk offenders released into the community.

About the role:
We're looking for someone organised and reliable to join the Probation Service as an Administrative Assistant. In this role, you'll help keep things running smoothly by assisting staff and people on probation with day-to-day admin tasks. This includes handling paperwork, updating records, answering calls, and making appointments. You'll be part of a team that works to aid people in the community and help reduce re-offending.

What you'll do:
* Keep accurate records on our systems
* Help set up meetings and appointments
* Deal with telephone calls, emails and post
* Help visitors at reception and on the telephone
* Organise equipment and materials needed by the team
* Maintain records for petty cash, travel costs and vouchers
* Complete general office tasks and meeting notes
* Work with people on probation, including those who may be upset or angry
* Follow clear procedures when it comes to safeguarding and safety
* Occasionally work at other local offices if needed

What we're looking for:
* Good basic IT and typing skills (Word, and basic Excel)
* Clear and confident communication
* A calm and fair approach when dealing with people
* Able to work on your own as well as part of a team
* Organised, with good attention to detail

Other information:
* You'll need to pass identity and security checks before starting

Working with us:
We believe in treating everyone with fairness and respect. We're committed to creating an inclusive workplace and welcome applications from all backgrounds.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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