Administrative Assistant

Outcomes First Group; Highweek; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Life Assurance

Pension scheme

Wellbeing support

Flexible Benefits Platform

Health & insurance discounts

Cycle to Work Scheme

Job summary

Fieldstone School is seeking a proactive Administrative Assistant to support daily operations, provide reception cover, and manage attendance and student records. You will help maintain confidential information and coordinate communications, ensuring the school runs efficiently for students, families and staff.

You will use iSAMS and other systems for records, assist with meetings, IT requests, purchases and events, while upholding high standards of organisation and discretion.

Qualifications

• GCSE Maths & English at level 4 or above.
• Experience in an administrative or office-based role.
• Excellent organisational, communication and IT skills.
• Able to manage competing priorities and work independently or in a team.
• Handles confidential information professionally and with discretion.
• Strong attention to detail and a proactive approach to problem-solving.
• Driving licence required.

Responsibilities

• Manage reception and act as key contact for families, professionals and visitors.
• Maintain attendance, assessment and student records using school systems (iSAMS).
• Monitor shared inboxes and administrative processes.
• Support meetings, reports, statutory documentation and school communications.
• Assist with medication records and administration procedures.
• Process orders, monitor supplies and support purchasing.
• Coordinate routine IT support requests and maintain equipment records.
• Support school events, marketing activities and website updates.

Education

GCSE Maths & English

Tools

iSAMS

Job description

At Fieldstone School, every detail matters. We're looking for a proactive, highly organised Administrative Assistant to become the heart of our school's daily operations. This is more than an admin role, it's an opportunity to play a vital part in supporting students, families, colleagues and professionals while helping create an environment where young people can thrive. If you're a confident administrator who enjoys variety, loves being organised, and takes pride in delivering outstanding support, we'd love to hear from you. As Administrative Assistant, you'll be the first point of contact for many visitors, families and professionals, ensuring the school operates efficiently and professionally every day. You'll provide confidential administrative support across a variety of areas including reception, attendance, assessment, communications, purchasing, IT coordination and student records. Working closely with school leaders and colleagues, you'll help ensure systems run smoothly while supporting the delivery of high-quality education and care for our students. What You'll Be Doing

• Managing reception and acting as a key contact for families, professionals and visitors.
• Maintaining accurate attendance, assessment and student records using school systems, including iSAMS.
• Monitoring shared inboxes, enquiries, correspondence and administrative processes.
• Supporting meetings, reports, statutory documentation and school communications.
• Assisting with medication records and administration procedures.
• Processing orders, monitoring supplies and supporting purchasing processes.
• Coordinating routine IT support requests and maintaining equipment records.
• Supporting school events, marketing activities and website updates.
• GCSE Maths & English at level 4 or above required
• Experience in an administrative or office-based role.
• Possesses excellent organisational, communication and IT skills.
• Can manage competing priorities and work independently or as part of a team.
• Handles confidential information professionally and with discretion.
• Has strong attention to detail and a proactive approach to problem-solving.
• Driving licence required

Desirable

Experience within education, knowledge of iSAMS or similar systems, experience working with young people with additional needs, and a full driving licence.

Fieldstone School is an independent day school supporting some of the most vulnerable young people in society aged 5-16 students who may struggle to access mainstream education for a variety of reasons. These can include behavioural, emotional, or educational challenges, difficulties associated with the autistic spectrum, sensory processing disorders, attachment difficulties, or experiences of trauma. We are committed to ensuring that every student reaches their full potential academically and personally. As a day school, we provide an alternative to residential education, helping students develop independence, social skills, and resilience while remaining in their home environment. Fieldstone School operates in line with Devon County Council's Section 175 safeguarding requirements, demonstrating our commitment to the safety and welfare of all students., At Outcomes First Schools, we provide specialist education for learners who need a deeper level of understanding, expertise and support than mainstream education can typically offer. We support students with a wide range of complex, co-occurring and neurodivergent needs, including autism, ADHD, SEMH, speech and communication needs, dyslexia and experiences of trauma or adversity. We are proud to be a part of OFG Education who in 2025 were officially certified as a 'Great Place to Work' for the sixth year running.

We place students and vulnerable young adults at the heart of everything we do, so every day brings the satisfaction of making a real difference. We are committed to the safeguarding and promoting the welfare of students and young people.

All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.

Benefits

• Life Assurance
• Pension scheme with options to increase contributions
• \"Your Wellbeing Matters\" - mental health support and physical health checks
• Flexible Benefits Platform (Vista), including:
• Health, wellbeing and insurance benefits
• Hundreds of UK and international discounts
• Cycle to Work Scheme & Electric Car Purchase Scheme
• Critical illness cover
• Family Growth Support, including enhanced maternity/paternity leave and paid fertility treatment support