Administrative Assistant

Newbridge; Greater London; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

Employee Assistance Programme

Generous Pension Schemes

Family-friendly policies

Free onsite parking

Free tea and coffee

Job summary

Newbridge Upper Academy is seeking an Administrative Assistant (Part‑Time, Thursdays and Fridays with some flexibility). The role sits at the heart of the school, ensuring a warm welcome for visitors and efficient administration across the site.

As part of Astrum Multi Academy Trust, you’ll support safeguarding procedures, DBS checks, and keep accurate records while coordinating meetings and events. A friendly, organised team player with IT skills is encouraged to apply.

Qualifications

• Experience in a school environment is helpful but not essential.
• What matters is the right attitude and a commitment to supporting our children and staff.

Responsibilities

• Be the friendly face of the school — greeting visitors and handling enquiries.
• Gatekeeper for site safety — verify visitor identities and DBS checks.
• Maintain accurate school records and information systems.
• Provide administrative support to staff and help co-ordinate meetings and events.
• Flexibility to work at other sites across Redbridge Academies.

Skills

Warm & professional

Organised

IT proficient

Team player

Tools

MS Office

Job description

About this Role

Administrative Assistant (Part‑Time, Thursdays and Fridays with some flexibility for the right candidate)

Newbridge Upper Academy, Barley Lane, Goodmayes, Ilford

Are you a warm, highly organised administrator who loves making a difference every single day? Do you thrive in a busy, friendly environment where no two days are the same? If so, we’d love to hear from you!

Newbridge Upper Academy — part of Astrum Multi Academy Trust, a specialist trust dedicated to transforming the lives of children and young people with SEND — is looking for a warm, organised and enthusiastic Administrative Assistant to join our front‑of‑house team.

At Newbridge, we are proud of our caring and inclusive ethos, our strong sense of community, and our unwavering commitment to ensuring every child feels a sense of belonging, valued, and empowered to thrive. As part of Astrum MAT, everything we do is guided by our Trust values: Compassion, Belonging, Collaboration, Innovation and Ambition. These values shape our culture, our practice and the experience of everyone who walks through our doors.

If you share these values and are looking for a role where your work truly makes a difference, we’d love to hear from you.

What you’ll be doing

This varied and rewarding role sits at the heart of our school. Every day you’ll:

• Be the friendly face of the school — greeting visitors, managing enquiries and ensuring everyone receives a warm, professional welcome
• Act as a gatekeeper for site safety — verifying visitor identities, checking safer‑recruitment clearances (including DBS), issuing badges and ensuring all safeguarding procedures are followed
• Maintain accurate school records and information systems
• Provide administrative support to staff and help co‑ordinate meetings, events and school activities
• Handle a wide range of organisational duties that keep the school running smoothly. We also require some flexibility to occasionally work at other sites across our Redbridge Academies.

What we’re looking for

We’re seeking someone who is:

• Warm, approachable and professional
• Organised, reliable and proactive
• Confident using IT and digital tools
• Able to prioritise and work calmly under pressure
• Discreet and committed to safeguarding
• A team player who also works well independently
• Experience in a school environment is helpful but not essential — what matters most is the right attitude and a commitment to supporting our children and staff.

Why join us?

• Employee Assistance & Wellbeing Programme
• Generous Pension Schemes
• Family-friendly working policies
• Extensive support and development opportunities
• Refer a friend scheme
• Free onsite parking
• Free tea and coffee
• Great location close to TfL Elizabeth and Central Lines
• And more…

Astrum values diversity, inclusion and equality of opportunity for all staff, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, race, religion or belief and marriage and civil partnerships. We celebrate and embrace unique individuality, background and heritage.

We are a ‘Disability Confident Employer’ and all our application forms hide your personal information so we can focus solely on your experience, skills and qualities.

We believe in fostering a work environment that supports work-life balance. We are open to flexible working arrangements, including remote work, flexible hours, and part-time opportunities.