Administrative Assistant

Coast and Vale Learning Trust; Romford; Hybrid; GBP 20,000 - 26,000; Part time

Benefits offered by this job

Employee Assistance & Wellbeing

Pension scheme

Family-friendly policies

Development opportunities

Refer a friend scheme

Free onsite parking

Tea and coffee

Close to TfL lines

More benefits

Job summary

Newbridge Upper Academy in London is seeking a friendly Administrative Assistant (Part‑Time: Thursdays and Fridays, with some flexibility). You will welcome visitors, manage enquiries and maintain records in a busy school setting.

Role includes safeguarding duties, DBS checks and cross-site support across Redbridge Academies. A warm, organised, proactive team player with IT skills will thrive here.

Qualifications

• Warm, approachable and professional.
• Organised, reliable and proactive.
• Confident with IT and digital tools.
• Able to prioritise and work calmly under pressure.
• Discreet and safeguarding-focused.
• A team player who can work independently.
• Experience in a school environment is helpful but not essential.

Responsibilities

• Greet visitors and manage enquiries to ensure a welcoming environment.
• Gatekeeper for site safety, DBS checks and safeguarding procedures.
• Maintain accurate school records and information systems.
• Provide admin support and coordinate meetings, events and activities.
• Support across sites within the Redbridge Academies as needed.

Skills

Warm personality

Organised

Proactive

IT literacy

Safeguarding awareness

Team player

Independent worker

Tools

MS Office

Job description

About this Role

Administrative Assistant (Part‑Time, Thursdays and Fridays with some flexibility for the right candidate)

Newbridge Upper Academy, Barley Lane, Goodmayes, Ilford

Are you a warm, highly organised administrator who loves making a difference every single day? Do you thrive in a busy, friendly environment where no two days are the same? If so, we’d love to hear from you!

Newbridge Upper Academy — part of Astrum Multi Academy Trust, a specialist trust dedicated to transforming the lives of children and young people with SEND — is looking for a warm, organised and enthusiastic Administrative Assistant to join our front‑of‑house team.

At Newbridge, we are proud of our caring and inclusive ethos, our strong sense of community, and our unwavering commitment to ensuring every child feels a sense of belonging, valued, and empowered to thrive. As part of Astrum MAT, everything we do is guided by our Trust values: Compassion, Belonging, Collaboration, Innovation and Ambition. These values shape our culture, our practice and the experience of everyone who walks through our doors.

If you share these values and are looking for a role where your work truly makes a difference, we’d love to hear from you.

What you’ll be doing

This varied and rewarding role sits at the heart of our school. Every day you’ll:

• Be the friendly face of the school — greeting visitors, managing enquiries and ensuring everyone receives a warm, professional welcome
• Act as a gatekeeper for site safety — verifying visitor identities, checking safer‑recruitment clearances (including DBS), issuing badges and ensuring all safeguarding procedures are followed
• Maintain accurate school records and information systems
• Provide administrative support to staff and help co‑ordinate meetings, events and school activities
• Handle a wide range of organisational duties that keep the school running smoothly. We also require some flexibility to occasionally work at other sites across our Redbridge Academies.

What we’re looking for

We’re seeking someone who is:

• Warm, approachable and professional
• Organised, reliable and proactive
• Confident using IT and digital tools
• Able to prioritise and work calmly under pressure
• Discreet and committed to safeguarding
• A team player who also works well independently
• Experience in a school environment is helpful but not essential — what matters most is the right attitude and a commitment to supporting our children and staff.

Why join us?

• Employee Assistance & Wellbeing Programme
• Generous Pension Schemes
• Family-friendly working policies
• Extensive support and development opportunities
• Refer a friend scheme
• Free onsite parking
• Free tea and coffee
• Great location close to TfL Elizabeth and Central Lines
• And more…

Astrum values diversity, inclusion and equality of opportunity for all staff, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, race, religion or belief and marriage and civil partnerships. We celebrate and embrace unique individuality, background and heritage.

We are a ‘Disability Confident Employer’ and all our application forms hide your personal information so we can focus solely on your experience, skills and qualities.

We believe in fostering a work environment that supports work-life balance. We are open to flexible working arrangements, including remote work, flexible hours, and part-time opportunities.