Administrative Assistant

Allscreens Nationwide Ltd; Glasgow; On-site; GBP 28,000 - 30,000; Part time

Benefits offered by this job

Flexible working options

Collaborative team environment

Development opportunities

Long-term development opportunities

Job summary

Allscreens Nationwide Ltd is seeking a part-time Property Administrator to support the Technical Services team within a busy office environment. You will coordinate schedules, maintain property databases, process utility applications and generate reports, while liaising with internal departments and external stakeholders to ensure smooth operations and timely deliveries.

The role offers flexible working options, a collaborative team, and long-term development opportunities within a growing

Qualifications

• Previous administration experience within a busy office environment.
• Strong organisational skills and excellent attention to detail.
• Experience maintaining databases, records and management information.
• Confident user of Microsoft Office, including Word and Excel.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience within property, facilities, construction, maintenance or technical services environments would be advantageous.

Responsibilities

• Coordinating engineer and technician call-out schedules and site visits
• Maintaining property and asset databases
• Processing utility and meter-related applications
• Updating records and producing reports from internal systems
• Liaising with internal departments and external stakeholders
• Managing repair line enquiries and system queries
• Processing supplier orders, quotations and financial coding
• Providing general administrative support to the wider team

Skills

Administration experience

Organisational skills

Attention to detail

Communication

Stakeholder management

Property industry knowledge

Tools

Microsoft Office

Job description

A leading property and technical services organisation is seeking an experienced Property Administrator to join their team on a part-time basis. Supporting a busy Technical Services function, this is an excellent opportunity to join a well-established organisation that delivers a wide range of property, maintenance and operational services. You'll work within a collaborative environment, supporting key teams responsible for managing property assets, repairs and technical operations.

Your new role

As a Property Administrator, you will provide administrative support across the Technical Services team, helping to ensure the smooth delivery of services and operational activities.

• Coordinating engineer and technician call-out schedules and site visits
• Maintaining property and asset databases
• Processing utility and meter-related applications
• Updating records and producing reports from internal systems
• Liaising with internal departments and external stakeholders
• Managing repair line enquiries and system queries
• Processing supplier orders, quotations and financial coding
• Providing general administrative support to the wider team

What you'll need to succeed

• Previous administration experience within a busy office environment
• Strong organisational skills and excellent attention to detail
• Experience maintaining databases, records and management information
• Confident user of Microsoft Office, including Word and Excel
• Excellent communication and stakeholder management skills
• Ability to manage multiple priorities and meet deadlines
• Experience within property, facilities, construction, maintenance or technical services environments would be advantageous

What you'll get in return

• Salary of £27,747 - £29,865 (pro rata)
• Flexible working options available
• Supportive and collaborative team environment
• Opportunity to develop experience within property and technical services
• Varied and interesting workload with long-term development opportunities

Flexible working options available.