Administrative Assistant

University of Glasgow; Glasgow; On-site; GBP 23,000 - 27,000; Full time

Job summary

An established industry player is seeking a detail-oriented professional to join their Resource Team. This role involves supporting the Senior Resource Administrator in optimizing services and ensuring compliance with financial processes. You'll be responsible for processing purchase orders, managing inquiries, and delivering exceptional customer service across multiple campuses. The ideal candidate will possess strong communication skills, a solid understanding of finance compliance, and proficiency in Microsoft Office. Join a supportive and inclusive environment that values continuous improvement and offers generous benefits.

Benefits

Flexible Arbeitszeiten

Pension

Gesundheits- und Wellnessunterstützung

Großzügige Urlaubsregelung

Inklusive Unternehmenskultur

Qualifications

• Verständnis der Finanzprozess-Compliance.
• Relevante Erfahrung in einem finanziellen Umfeld.

Responsibilities

• Verarbeitung von Bestellungen über Agresso und Sicherstellung der Compliance.
• Hauptansprechpartner für Einkaufsanfragen und Rechnungsstellung.

Skills

Kommunikationsfähigkeiten

Numerische Fähigkeiten

Datenkommunikationsfähigkeiten

Organisationsfähigkeiten

Multitasking-Fähigkeiten

Aufmerksamkeit für Details

Anpassungsfähigkeit

Education

Level 5 oder 6 Qualifikation

Mathematik und Englisch

Tools

Microsoft Office

Job description

Job details

Posted 08 May 2025 Salary Grade 4, £23,881 - £26,338 per annum End date 05 June 2025 Location: Glasgow Job Type: Management, Professional & Administrative Reference: 173675 Expiry: 05 June 2025 at 23:45

Job Description

Job Purpose

The Information Services Directorate has created a Resource Team focused on providing high levels of service to stakeholders and fostering a culture of continuous improvement.

The role holder will support the Senior Resource Administrator in standardizing and optimizing the services provided by the team. They should understand the needs of the customer base and adhere to the University’s standard accounting and transaction management processes, ensuring effective service delivery.

They will collaborate with Directorate staff to ensure that processes such as purchase to pay, invoicing, journal processing, and data integrity are managed efficiently, following the appropriate University systems and procedures.

Main Duties and Responsibilities

• Provision of Transaction Services to the Directorate, including:

• Processing purchase orders through Agresso, ensuring compliance with regulations, procurement, budget, and VAT requirements.
• Communicating order status to internal customers.
• Ensuring Goods Received Notes (GRN) are processed correctly, enabling automatic invoice matching.
• Serving as the main contact for purchasing queries, travel orders, and sales invoicing.
• Processing journals and providing ad-hoc information for audits and reconciliations.

The role also involves delivering high customer service levels, acting as the primary contact for specific functions, and supporting face-to-face interactions across campuses, which may require travel.

General Finance Office Duties

Additional duties include photocopying, answering calls, assisting with finance queries, and filing.

Knowledge, Qualifications, Skills, and Experience

Essential

• Level 5 or 6 qualification (Scottish Credit and Qualification framework) or equivalent, including Maths and English.
• Understanding of finance process compliance.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Desirable

• Knowledge of corporate/financial systems and policies.

Skills

• Excellent communication and interpersonal skills.
• Numeracy and financial data communication skills.
• Accurate data entry skills.
• Organizational and multitasking abilities.
• Attention to detail and adherence to policies.
• Ability to adapt to change.

Experience

• Relevant experience in a financial environment.
• Experience in multi-tasking and customer service.

Terms and Conditions

Salary: Grade 4, £23,881 - £26,338 per annum. Full-time, permanent.

Closing date: 23:45, 5 June 2025.

Additional Benefits

Inclusive organizational culture, generous leave, pension, flexible working, health and wellbeing support, and more. Applications from diverse communities are encouraged. For more info, visit the university's careers page.