Administrative Assistant

Talentmark; Fleet; Hybrid; GBP 21,000 - 28,000; Full time

Job summary

Talentmark are recruiting for an Administrative Assistant to join a leading pharmaceutical company on a 12-month contract. The role is hybrid, based at two sites weekly (2 days in Basingstoke and 2 days in Bracknell) with 1 day home working.

Responsibilities include supporting four senior leaders with calendars, arranging international travel, end-to-end meeting logistics, event support, and PO processing. Applicants must have entitlement to work in the UK and show discretion in handling

Qualifications

• Executive assistant with director-level support experience.
• Strong Outlook calendar management across time zones.
• Experience booking international travel and events.
• Familiarity with procure-to-pay systems (Concur/Ariba/Workday).
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the diaries of four senior technology leaders, resolving conflicts and prioritising by business impact.
• Book international and domestic travel, including flights, hotels and rail, with an eye on policy, cost and itinerary resilience.
• Run end-to-end logistics for in-person meetings and visits, including visa invitation letters, accommodation, transfers, catering and meeting rooms.
• Support town halls, team events and celebrations, and prepare agendas for monthly team meetings.
• Handle purchase order requests, the monthly PO review and distribution list maintenance.

Skills

Outlook calendar

Travel booking

Purchase-to-pay

Discretion

AI productivity tools

Tools

Concur

Ariba

Workday

Job description

Talentmark are recruiting for an Administrative Assistant to join a company in the pharmaceutical industry on a contract basis for 12 months. This role is hybrid, based at two sites every week - 2 days in Basingstoke and 2 days in Bracknell, with 1 day per week working from home.

Company:

Our client is one of the largest pharmaceutical companies in the world. They focus on finding answers for some of the world's most urgent medical needs.

Salary:

£15.12 - £20.16 per hour, PAYE. Rates are dependent upon experience.

Administrative Assistant Role:

• Manage the diaries of four senior technology leaders, resolving conflicts and prioritising by business impact.
• Book international and domestic travel, including flights, hotels and rail, with an eye on policy, cost and itinerary resilience.
• Run end-to-end logistics for in-person meetings and visits, including visa invitation letters, accommodation, transfers, catering and meeting rooms.
• Support town halls, team events and celebrations, and prepare agendas for monthly team meetings.
• Handle purchase order requests, the monthly PO review and distribution list maintenance.

Your Background:

• Proven experience as an executive assistant supporting multiple senior leaders at director level or above, with strong Outlook calendar management across time zones.
• Experience booking complex international travel and organising multi-day events for global attendees.
• Working knowledge of purchase-to-pay processes, ideally with Concur, Ariba or Workday (pharma or regulated environment experience a plus).
• Excellent discretion with confidential information, and clear written and verbal communication.
• Proactive, calm under pressure and self-directed, with a collaborative, adaptable approach and enthusiasm for AI and productivity tools.

It is essential that applicants hold entitlement to work in the UK.

Please note: This role may be subject to a satisfactory basic Disclosure and Barring Service (DBS) check