Administrative Assistant

TN United Kingdom; Epsom; On-site; USD 70,000 - 75,000; Full time

Job summary

An innovative hotel management company seeks an Administrative Assistant to support its leadership team. In this dynamic role, you'll manage a variety of administrative tasks, ensuring smooth daily operations and effective communication across departments. Your attention to detail and organizational skills will be essential in preparing reports, coordinating schedules, and handling confidential information. Join a forward-thinking company that values innovation and precision, and be part of a team dedicated to creating exceptional experiences for guests and team members alike. This is a fantastic opportunity to grow in a vibrant and supportive environment.

Qualifications

• 3+ years of experience in administrative or executive support roles.
• Strong organizational and communication skills required.

Responsibilities

• Provide direct administrative support to leadership team members.
• Manage calendars, schedule meetings, and coordinate travel arrangements.

Skills

Organizational Skills

Time Management

Written Communication

Verbal Communication

Microsoft Office Suite

Problem-Solving Skills

Customer Service Orientation

Confidentiality

Education

3+ years in Administrative Support

Experience in Hospitality or Corporate Environments

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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Reports to: Company Executive Leadership

Pay Range: $70,000 - $75,000

About Us: We are visionaries in the hospitality industry, fueled by innovation and precision, and guided by our core values of being Dynamic, Deliberate, and Distinct. As a privately owned hotel management company, we are committed to providing experiences and opportunities for our guests to create lifelong memories through travel. Managing a portfolio of over 160 hotels across the United States, we offer extensive growth opportunities for our partners and investors, and exceptional hospitality career opportunities for our team members.

Job Summary: The Administrative Assistant supports multiple members of the leadership team by managing a wide range of administrative tasks with efficiency and discretion. This role ensures smooth daily operations by coordinating schedules, handling communications, preparing reports, and providing reliable support that enables leadership to focus on strategic priorities.

Essential Functions and Duties:

• Provide direct administrative support to multiple members of the leadership team, ensuring seamless coordination of daily tasks and priorities.
• Manage calendars, schedule meetings, and coordinate travel arrangements, ensuring alignment across departments and timely communication.
• Prepare, proofread, and format correspondence, reports, and presentations with a high level of accuracy and professionalism.
• Handle confidential information with discretion, maintaining trust and integrity in all interactions.
• Organize and maintain electronic and physical filing systems to ensure accessibility and compliance with company protocols.
• Coordinate logistics for internal meetings, events, and leadership team functions, including preparing materials and taking meeting minutes.
• Support invoice processing, expense reports, and basic budget tracking to assist in departmental organization.
• Act as a liaison between leadership and other departments, promoting clear communication and follow-through on action items.
• Manage incoming inquiries and communications, prioritizing and directing them appropriately.
• Proactively anticipate the administrative needs of the leadership team, identifying opportunities to improve efficiency and effectiveness.

Required Experience, Education, and Skills:

• 3+ years of experience in an administrative or executive support role, preferably supporting multiple leaders or departments.
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional written and verbal communication skills with keen attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proven ability to handle confidential information with professionalism and discretion.
• Experience coordinating travel, meetings, and events, including calendar management across time zones.
• Proactive mindset with strong problem-solving skills and the ability to anticipate team needs.
• Customer service-oriented with a polished and professional demeanor in all interactions.
• Ability to work independently and collaboratively with cross-functional teams.
• Previous experience in hospitality or corporate environments preferred.
• Primarily works in an office environment with frequent use of computers.
• Requires extended periods of sitting and performing detailed work on multiple projects.
• Occasional travel to hotel properties for on-site support, new openings, or acquisitions.
• Ability to manage multiple deadlines in a dynamic and fast-paced work setting

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Join us in creating extraordinary experiences and opportunities for our guests and team members.

Our company does not discriminate against its associates or applicants because of race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability or medical condition. Equal employment opportunity will be extended to all persons in all aspects of the employer-associate relationships, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall and termination. Every reasonable accommodation will be made for disabled associates.

Resumes and applications for employment will be evaluated on the basis of qualifications to meet the requirements of the position and ability to perform the requirements of the position.