Administrative Assistant

GXO Logistics, Inc.; East Midlands; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

33 days holiday incl bank holidays

Workplace pension

24/7 online GP service

Life assurance

Employee assistance programme

MyBenefits platform discounts

GXO University training

Job summary

GXO Logistics, Inc. in Derby NDC on the Heineken contract seeks an organised Administrative Assistant to manage stock receipts and inbound/outbound processes, coordinating with the warehouse team for timely deliveries.

This full-time permanent role runs 5 days a week on a rotating pattern (Days/Nights/Afternoons) with a 3-week cycle, offering a salary of £26,436.80–£28,836.80 plus pension and benefits.

Qualifications

• Previous administrative experience within a logistics environment.
• Strong PC skills, including proficiency in Microsoft Office.
• Previous experience with SAP LES, SAP PO2, GTS, debrief, and Duty Manager systems.
• Drive, determination, and a proven track record of delivering continuous improvement.
• Excellent communication skills, both verbal and written.
• A flexible approach to working hours, including weekends and a three-shift rotation.

Responsibilities

• Processing drivers for Inbound and Outbound.
• Working with the management team to ensure targets are met.
• Building positive customer relationships and responding constructively to customer requests and internal departments.
• Encourages employee participation and effective team working and ensuring employees are involved in the success of the operation through continual feedback and positive communication.
• Ensure that HM Customs & Excise requirements are adhered to at all times.

Skills

PC skills

Microsoft Office

Communication skills

Drive and determination

Flexibility

Tools

SAP LES

SAP PO2

GTS

Debrief

Duty Manager

Job description

Are you an organised and detail-driven individual with strong PC skills and a passion for keeping things running smoothly? Do you thrive in a fast-paced environment where accuracy, communication, and problem-solving are key? If so, we'd love to hear from you.

Here at GXO, we have a fantastic opportunity to join our team as an Administrative Assistant on our Heineken contract based in Derby NDC (DE21 7HW). In this role, you will manage all aspects of stock receipts (inbound deliveries) and ensure the timely picking and loading of all outbound deliveries, working closely with the warehouse management team.

This is a full-time, permanent position, working any 5 out of 7 days on a rotating shift pattern. Shifts rotate weekly across Days (06:00 – 14:00), Nights (22:00 – 06:00) and Afternoons (14:00 – 22:00), operating on a 3-week rotation cycle.

Pay, benefits and more:

• Annual salary of £26,436.80 - £28,836.80
• 33 days holiday inclusive bank holidays
• Workplace pension
• A 24/7 online GP service, life assurance and a fully comprehensive employee assistance programme
• Access to our MyBenefits platform offering a variety of high street discounts, cashback cards, a saving scheme and much more!
• Access to GXO University – home to a wealth of online training courses, meaning your development never ends!

What you will do on a typical day:

• Processing drivers for Inbound and Outbound
• Working with the managment team to ensure targets are met
• Building positive customer relationships and responding constructively to customer requests and internal departments
• Encourages employee participation and effective team working and ensuring employees are involved in the success of the operation through continual feedback and positive communication
• Ensure that HM Customs & Excise requirements are adhered to at all times

What you need to succeed at GXO:

• Previous administrative experience within a logistics environment
• Strong PC skills, including proficiency in Microsoft Office
• Previous experience with SAP LES, SAP PO2, GTS, debrief, and Duty Manager systems (desirable but not essential)
• Drive, determination, and a proven track record of delivering continuous improvement
• Excellent communication skills, both verbal and written
• A flexible approach to working hours, including weekends and a three-shift rotation

We engineer faster, smarter, leaner supply chains.

GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees. We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.