Administrative Assistant

University of Cambridge; Cambridge; On-site; GBP 22,000 - 28,000; Full time

Job summary

The Faculty of Asian and Middle Eastern Studies at a leading university is seeking a Faculty Administrative Assistant (Receptionist) to provide essential office support. The role involves managing reception duties, assisting with administrative tasks, and maintaining the Faculty's online presence. Ideal candidates will possess strong interpersonal and organizational skills, be proficient in IT, and have the ability to work under pressure while maintaining confidentiality.

Qualifications

• Experience in a busy office environment, preferably in Higher Education.
• Ability to work independently and under pressure.

Responsibilities

• Provide reception service and deal with day-to-day queries.
• Support administrative tasks related to undergraduate and postgraduate office.
• Maintain the Faculty's digital presence using web-editing and social media.

Skills

Interpersonal Skills

Organisational Skills

IT Skills

Attention to Detail

Education

GCSE Level Grades A-C or Equivalent

NVQ Level 2

Tools

MS Office

Job description

The Faculty of Asian and Middle Eastern Studies invites applications for the post of Faculty Administrative Assistant (Receptionist) to provide efficient and effective office-based support and ensure the smooth running of the Faculty.

The role holder will provide a reception service, which includes but is not limited to dealing with day-to-day queries from staff, students and visitors. They will also support the administrative team and various aspects of administration related to the running of the Faculty's undergraduate and postgraduate office: creating the termly teaching timetable, updating room bookings, supporting open days, admissions, and providing administrative support during the exam period. The Faculty Administrative Assistant will keep the Faculty's digital presence up to date using both web-editing and social media platforms. They will also assist with the organization of events and activities for outreach, widening participation, alumni relations and fund raising. Some custodial support will be required from time to time.

Applicants will have excellent interpersonal and organisational skills, very good IT skills, an eye for detail, and the ability to work in a team environment. Applicants will be able to work independently to tight deadlines, be willing to learn new skills and will be able to use their initiative and judgment. Applicants must be able to prioritise and work well under pressure. Applicants will be expected to liaise with all stakeholders with tact and diplomacy, observing the need for confidentiality where appropriate.

Applicants should be educated to GCSE level grades A-C or equivalent / NVQ Level 2. They must have good knowledge of MS Office, including Word, Excel, web editing, and use of email and internet. Experience of working in a busy office environment, preferably within Higher Education, is desirable.

For further information about this post, please click on the 'Further Information' link below.

Informal enquiries are welcomed and should be directed to Melanie Thorn, Deputy Faculty Manager at [e-mail] .

If you have any queries on the application process, please contact the School's HR Team on [e-mail] .

The closing date for applications is midnight (BST) on Sunday 8 June 2025. Interviews are expected to be held in mid-June, subject to change.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

Please quote reference GU45932 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.