Administrative Assistant

Digital Prospectors; Boston; On-site; USD 50,000 - 70,000; Full time

Job summary

Join a leading company as an Administrative Assistant in the Greater Boston area. This role is essential in supporting teams and ensuring operational excellence through effective communication and high-quality administrative support. Ideal candidates should possess strong organizational skills and a commitment to confidentiality in a dynamic work environment.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Qualifications

• Minimum 5 years of progressively responsible administrative experience.
• Demonstrated ability to prioritize and manage multiple complex tasks.
• Proven ability to handle sensitive and confidential material with discretion.

Responsibilities

• Provide comprehensive administrative support to managers and teams.
• Manage and coordinate complex calendars, schedule meetings.
• Draft, produce, and distribute internal and external correspondence.

Skills

Communication

Detail-oriented

Organizational Skills

Interpersonal Skills

Education

High school diploma or equivalent

Post-secondary education preferred

Tools

Microsoft Office Suite

SAP/SRM

Job description

Position: Administrative Assistant

Location: Greater Boston, MA (Onsite, local candidates only)

Length: 3+ years

*W2 Candidates Only, No C2C, USC

Job Description:

Our client is seeking a highly organized and proactive Administrative Assistant to join its team. This is an excellent opportunity for a detail-oriented professional who excels at supporting leadership and teams through efficient coordination, high-quality communication, and skilled administrative execution. The role plays a vital part in ensuring operational excellence and confidentiality across a wide range of administrative functions.

Essential Duties and Responsibilities (but not limited to):

• Provide comprehensive administrative support to managers and teams to ensure smooth daily operations.
• Manage and coordinate complex calendars, schedule meetings, anticipate scheduling conflicts, and adjust priorities as needed.
• Organize and schedule meetings, appointments, and team activities.
• Assist with onboarding and offboarding processes for employees.
• Coordinate group training requirements and support standardization of administrative processes.
• Maintain organized filing systems (both electronic and paper-based).
• Draft, produce, and distribute internal and external correspondence (memos, letters, forms, reports).
• Process expense reports, prepare invoices, and manage purchasing tasks including PCard transactions and electronic shopping carts.
• Book travel arrangements and reconcile associated expenses.
• Provide general office support including answering phones, greeting and escorting visitors, and maintaining office supply inventories.
• Ensure operation of office equipment and coordinate maintenance when necessary.
• Assist in the preparation of presentations and reports.
• Take meeting minutes and dictation as required.
• Maintain confidentiality of sensitive and classified information.

Qualifications:

• High school diploma, GED, or equivalent. Post-secondary education is preferred.
• Minimum of 5 years of progressively responsible administrative experience.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated ability to prioritize and manage multiple complex tasks.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to work with diverse stakeholders.
• Must be detail-oriented, self-motivated, and capable of working independently as well as collaboratively.
• Proven ability to handle sensitive and confidential material with discretion.
• Willingness and ability to work onsite full-time (Monday–Friday).
• Experience with SAP/SRM and electronic document management systems is preferred.
• Familiarity with internal compliance procedures and working in secure environments is a plus.
• Due to the nature of the work, an Interim clearance is required, however the candidate will need to obtain a Secret clearance (active Secret clearance is a plus).

Selected candidate will be subject to a post offer background check and must be able to maintain a Secret-level DoD security clearance. Digital Prospectors is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration and will not be discriminated against on the basis of race, color, relegation, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; US citizenship is required. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.

Make this your next career move as one of our many long-term contractors or employees!

• Work as our full-time employee with full benefits (Medical, Dental, Vision, Life, STD, LTD, PTO, etc.) - OR - work as a W2 hourly contractor at a higher pay rate if you don't need the benefit package.

Come see why DPC has achieved:

• 4.9/5 Star Glassdoor rating and the only staffing company (< 1000 employees) to be voted in the national Top 10 ‘Employee’s Choice - Best Places to Work’ by Glassdoor.
• Voted ‘Best Staffing Firm to Temp/Contract For’ seven times by Staffing Industry Analysts as well as a ‘Best Company to Work For’ by Forbes, Fortune and Inc. magazine.

www.LoveYourJob.com

Job #17757