Administrative Assistant

Ineqe Group; Belfast City District; On-site; GBP 18,000 - 28,000; Part time

Benefits offered by this job

Company pension scheme

Private health insurance

Cycle to work scheme

Flexible working day

Travel insurance

Discretionary productivity bonus

Equipment provided

Life insurance

Volunteer leave

Tea, coffee & refreshments

On-site parking

Job summary

Ineqe Safeguarding Group in Belfast is seeking an organised Administrative Assistant for a part-time position. The role focuses on daily office coordination, records management, scheduling support, and financial administration to back the Business Manager and wider team.

Applicants should have 3+ years of admin experience, strong IT skills (Microsoft Office or Google Workplace), and a keen eye for detail. An office-based role with flexible daily hours is offered in Belfast.

Qualifications

• 3+ years of administrative, clerical, or office support experience.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.

Responsibilities

• Coordinate day-to-day office tasks and correspondence.
• Maintain records and data entry with high accuracy.
• Support scheduling and diary management for the team and Business Manager.
• Assist with invoicing and financial tracking in a structured manner.
• Provide ad-hoc administrative support during busy periods.
• Monitor emails, draft responses, and manage routine notifications.
• Ensure data protection compliance and confidentiality.

Skills

Administrative experience

Organisational skills

Communication skills

Time management

Tools

Microsoft Office

Google Workspace

Zoho

Xero

PayPal

Job description

INEQE Safeguarding Group, the UK and Ireland’s largest independent safeguarding company, specialises in protecting children and vulnerable adults online and in their communities. Driven by purpose, our team operates collaboratively, ensuring your work has an immediate, measurable impact.

We’re seeking an organised, reliable Administrative Assistant to join our team on a part-time basis and contribute to our mission of making people safer.

The Role

In this role, you will be responsible for day-to-day office coordination, managing correspondence, maintaining records, and supporting scheduling to ensure smooth administrative operations. The ideal candidate works well independently while collaborating closely with the Business Manager, communicates clearly across the wider team, and brings high attention to detail to both routine and ad-hoc tasks. If you want to make a difference, are a self-motivated team player with stacks of enthusiasm, and have a genuine passion for helping to make people safer.

Key Tasks & Responsibilities

Your main duties will include (but are not limited to):

Daily Office Coordination: Serve as a primary point of contact for routine phone calls, general email inboxes, and incoming inquiries.

Calendar and Meeting Coordination: Manage diaries and shared calendars, proactively resolving booking conflicts, reserving rooms, and handling all appointment communications from scheduling to reminders.

Document and Record Management: Maintain digital filing systems (e.g. Dropbox, OneDrive / SharePoint), update tracking spreadsheets in Excel and handle accurate data entry.

Financial Administration: Support the invoicing process and maintain accurate financial tracking.

Team Assistance: Provide ad-hoc administrative support to managers and wider team members during busy periods.

Communication and Inbox Triage: Monitor, prioritise and flag urgent emails; draft responses and archive routine notifications.

Office Supplies and Upkeep: Assist with daily office upkeep by tracking essential supplies and keeping workstations and common areas fully equipped.

Data Protection: Maintain confidentiality and adhere to data protection regulations.

Commitment to Safeguarding: A genuine passion for our mission; to make people safer.

Team Player: Ability to work independently and as part of a team, collaborating closely with the Business Manager.

Experience: 3+ years of previous administrative, clerical, or office support experience.

Organisation and Time Management: Strong organisational and time-management abilities, capable of prioritising work effectively within part-time hours.

Excellent Communication: Strong written and verbal communication skills with a professional, polite phone and email manner.

Attention to Detail: High attention to detail with accurate record-keeping and data entry skills.

Workload Management: Ability to manage competing deadlines and workload using workload management tools.

Adaptability: Ability to adapt quickly to changing priorities and service needs.

IT Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Gmail). The company primarily uses Mac hardware and the Microsoft 365 suite.

Experience with Zoho (contact management systems).

Familiarity with day-to-day financial administration using Xero and online payment tools like PayPal.

Safeguarding experience in a paid or voluntary capacity, e.g. in a charity, education, law enforcement, social care or youth work environment.

Place of work

Ineqe Safeguarding Group, Ocean House, Edgewater Road Belfast, BT3 9JQ. Applicants should note that this is an office-based role, and the successful candidate will be expected to work from our Belfast office each working day.

Ineqe Safeguarding Group is an Equal Opportunities employer and is recognised as a Disability Confident Employer by the Department for Work and Pensions. We therefore welcome applications from all who meet our selection criteria.

If you would like to speak to our disability workplace champion or require an alternative format for the application, please contact us by phone - 02890232060 or email [e-mail].

Access NI Vetting

A criminal record will not necessarily bar you from employment. However, as this role involves working with our schools programme, the successful candidate will be required to complete an Enhanced AccessNI check, which will be assessed prior to appointment.

The following benefits are enjoyed by our permanent team members:

• Company pension scheme.
• Private health insurance (partners and children can join).
• Cycle to work scheme.
• A flexible approach to the working day.
• Travel insurance (for staff required to travel for work).
• Discretionary productivity bonus scheme.
• Supplied with a range of equipment relevant to your role.
• Life insurance for key staff.
• Paid volunteering leave to work with a relevant charity.
• Endless supply of tea, coffee, and soft drinks.
• On-site parking.

Safeguarding Commitment

INEQE Safeguarding Group is committed to ensuring that all children and young people are protected from harm and exploitation and can thrive and grow. This is especially so for children and young people who come into contact with our business.

Our culture is built upon a Safeguarding First approach in everything we do. As such, the company has a zero-tolerance approach to child abuse.

Our commitment extends to all staff, whether full or part-time and all associates, with whom the company engage from time to time.

Safeguarding is everyone’s responsibility and therefore all staff are required to adhere to this commitment and to strictly comply with our safeguarding and other relevant policies.
Any breach of this commitment will be treated as gross misconduct under our Code of Conduct.

Employees will be expected to:

• Read and be familiar with our policies and procedures
• Be able to identify the signs and symptoms of abuse
• Know who you should make reports to if you have concerns about a child or young person.

To enable you fulfil these commitments, the Company will provide relevant training. This will include but is not limited to Level 1 Safeguarding.