Administrative Assistant

Talentmark; Basingstoke, Bracknell; Hybrid; GBP 21,000 - 28,000; Full time

Job summary

Talentmark is recruiting for an Administrative Assistant to join a leading pharmaceutical company on a 12-month contract. The role is hybrid, requiring two days per week in Basingstoke and two in Bracknell, plus one day remote.

You will manage diaries, travel, meetings, and PO processes for four senior technology leaders, with experience in pharma or regulated environments a plus. DBS check may be required.

Qualifications

• Proven experience as an executive assistant supporting multiple senior leaders at director level or above.
• Strong Outlook calendar management across time zones.
• Experience booking complex international travel and organising multi-day events for global attendees.
• Working knowledge of purchase-to-pay processes (Concur, Ariba or Workday).
• Excellent discretion with confidential information and clear written and verbal communication.
• Proactive, calm under pressure and self-directed with a collaborative, adaptable approach and enthusiasm for AI and productivity tools.

Responsibilities

• Manage the diaries of four senior technology leaders, resolving conflicts and prioritising by business impact.
• Book international and domestic travel, including flights, hotels and rail, with an eye on policy, cost and itinerary resilience.
• Run end-to-end logistics for in-person meetings and visits, including visa invitation letters, accommodation, transfers, catering and meeting rooms.
• Support town halls, team events and celebrations, and prepare agendas for monthly team meetings.
• Handle purchase order requests, the monthly PO review and distribution list maintenance.

Skills

Outlook calendar management

Travel booking

Event coordination

Confidential data handling

AI productivity tools

Tools

Concur

Ariba

Workday

Job description

Talentmark are recruiting for an Administrative Assistant to join a company in the pharmaceutical industry on a contract basis for 12 months. This role is hybrid, based at two sites every week - 2 days in Basingstoke and 2 days in Bracknell, with 1 day per week working from home.

Company:

Our client is one of the largest pharmaceutical companies in the world. They focus on finding answers for some of the world's most urgent medical needs.

Salary:

15.12 - 20.16 per hour, PAYE Rates are dependent upon experience.

Administrative Assistant Role:

• Manage the diaries of four senior technology leaders, resolving conflicts and prioritising by business impact.
• Book international and domestic travel, including flights, hotels and rail, with an eye on policy, cost and itinerary resilience.
• Run end-to-end logistics for in-person meetings and visits, including visa invitation letters, accommodation, transfers, catering and meeting rooms.
• Support town halls, team events and celebrations, and prepare agendas for monthly team meetings.
• Handle purchase order requests, the monthly PO review and distribution list maintenance.

Your Background:

• Proven experience as an executive assistant supporting multiple senior leaders at director level or above, with strong Outlook calendar management across time zones.
• Experience booking complex international travel and organising multi-day events for global attendees.
• Working knowledge of purchase-to-pay processes, ideally with Concur, Ariba or Workday (pharma or regulated environment experience a plus).
• Excellent discretion with confidential information, and clear written and verbal communication.
• Proactive, calm under pressure and self-directed, with a collaborative, adaptable approach and enthusiasm for AI and productivity tools.

It is essential that applicants hold entitlement to work in the UK.

Please note:

This role may be subject to a satisfactory basic Disclosure and Barring Service (DBS) check.