Administrative Assistant

VN Appointments; Basildon; On-site; GBP 18,000 - 24,000; Full time

Job summary

VN Appointments is seeking an organised Administrative Assistant for a mainstream primary school in Basildon on a permanent basis.

The role covers admissions, pupil data, reception duties, welfare support and general office tasks in a busy school environment.

Qualifications

• Previous administrative experience within a busy office environment.
• GCSE English and Maths at Grade C/4 or equivalent.
• Good IT skills, including Microsoft Office and databases.
• Strong written and verbal communication skills.
• Excellent organisation and attention to detail.
• Ability to prioritise workload and remain calm in a busy environment.

Responsibilities

• Supporting admissions process for pupils joining and leaving the school.
• Updating pupil information using the school's MIS.
• Assisting with statutory data requirements, including termly Census.
• Handling calls, emails and face-to-face enquiries.
• Welcoming parents, visitors and external professionals.
• Following visitor, security and safeguarding procedures.
• Providing basic pupil welfare and first aid support and contacting parents when required.
• Assisting with administration of school trips, events and meals.
• Managing wraparound care bookings, payments and balances.
• Preparing letters, reports and school documentation.
• Providing wider administrative support to the school office.

Skills

Administrative experience

Microsoft Office

Communication skills

Organisation

Education

NVQ Level 2

GCSE English & Maths

Tools

Databases

Job description

Administrative Assistant – Primary School

Location: Basildon

Contract: Permanent

Setting: Mainstream Primary School

We are currently recruiting for an organised and approachable Administrative Assistant to join the office team of a primary school based in Basildon on a permanent basis.

This is a varied position suited to someone who enjoys working in a busy school environment and is confident dealing with pupils, parents, staff and visitors. The role will cover a mixture of general school administration, pupil admissions and data, reception duties and pupil welfare.

The Role

Your day-to-day responsibilities will include:

• Supporting the admissions process for pupils joining and leaving the school
• Updating and maintaining accurate pupil information using the school's MIS
• Assisting with statutory data requirements, including the termly Pupil Census
• Handling telephone calls, emails and face-to-face enquiries
• Welcoming parents, visitors and external professionals into the school
• Following visitor, security and safeguarding procedures
• Providing basic pupil welfare and first aid support and contacting parents when required
• Assisting with the administration of school trips, events, assemblies and extracurricular activities
• Supporting school meal administration, including free school meal checks and holiday voucher schemes
• Helping manage wraparound care bookings, payments and outstanding balances
• Preparing letters, reports, records and other school documentation
• Providing wider administrative support to the school office when required

What We're Looking For

We would love to hear from candidates who have:

• Previous administrative experience within a busy office environment
• An NVQ Level 2 qualification or equivalent
• GCSE English and Maths at Grade C/4 or equivalent
• Good IT skills, including Microsoft Office and databases
• Strong written and verbal communication skills
• Excellent organisation and attention to detail
• The ability to prioritise workload and remain calm in a busy environment
• A professional, friendly and approachable manner
• The ability to work confidently both independently and within a team
• An understanding of confidentiality and data protection
• Knowledge of general school procedures and Health & Safety

Working Within a Primary School

As this is a pupil-facing role, you should have a good understanding of children's welfare and wellbeing and feel comfortable supporting children when they are unwell or need assistance.

An awareness of safeguarding, child protection, SEND and positive behaviour management will also be important.

This is a great opportunity for an experienced administrator looking to secure a permanent position within a friendly primary school in Basildon.