Administration Team Manager

Pearn Kandola LLP; Kidlington; On-site; GBP 38,000 - 45,000; Full time

Job summary

A leading business psychology consultancy is seeking an Administration Team Manager to lead their Psychologist and Client Support team. The role involves managing daily operations, supporting HR tasks, and ensuring effective team performance. The position is office-based in Kidlington with flexible working options available.

Benefits

Pension Scheme (10% company contribution)

Health & Wellbeing Allowance or private health insurance

Employee Assistance programme

30 days annual holiday plus paid community day

Flexible working options

Professional development support

Qualifications

• Significant experience in people management and team leadership.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.

Responsibilities

• Manage the administration team and support psychologists and clients.
• Ensure office facilities are maintained to standards.
• Plan and organize internal company events.

Skills

Leadership

Organizational Skills

Communication

Time Management

Tools

MS Office

MS Teams

Zoom

SharePoint

Job description

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Administration Team Manager

Our mission is to make the world fairer.

We are Pearn Kandola, a world-leading business psychology consultancy, who put diversity and inclusion at the heart of everything we do.

Our mission is to make the modern workplace fairer by providing businesses with high-quality diversity and inclusion solutions to enable their entire workforce to achieve their full potential. We enable our global client base to understand and nurture the value of difference, as we believe that difference can inspire positive change across the organisation. Our work encompasses three broad areas of expertise:

• Culture - delivering audits, training, and strategies that support the development of inclusive organisational cultures.
• Recruitment - helping our clients to identify and select the best talent in a fair and inclusive manner.
• Development - supporting the development of teams, managers, and leaders through coaching, development centres, and training.

Ever evolving and innovating, we are expanding and improving our already excellent reputation, applying the best of psychology to the most difficult of business challenges.

We are now looking for a team manager to lead our administration team (our 'Psychologist and Client Support' team).

The Role

You will be responsible for themanagement of a team of administrators who work with our psychologists and clients on a daily basis, as well as managing our office facilities.

The role will be based in Kidlington, near Oxford, mainly office-based with the opportunity to work from home. There is free parking on site.

You will be proactive, able to act without guidance, as well as having excellent managerial and team leadership skills.

Key responsibilities:

People management: Day-to-day line management and support of our Psychologist and Client Support (PCS) team, including recruitment and induction of new team members, work allocation, priority setting, development support, and performance management.

Facilities management: Ensuring the office facilities are managed and maintained to agreed standards.

Business support:

• Planning and organising internal company events including monthly all-staff meetings, partner meetings, and social events, such as away days.

• Preparation of monthly company information for sharing throughout the business (our "Team Brief").

Budgetary responsibility: Ownership and control of budgetary spend for all areas above. Inclusive of annual budgeting, quarterly spend reviews, ensuring value for money is achieved with a cost-conscious approach.

HR support: supporting the HR manager with administrative HR tasks, dealing with confidential information. Prior HR experience is not required.

Person specification:

To be considered, you will need:

• Strong people leadership and management skills, with significant experience of setting team and individual priorities, allocating work, managing performance, and developing staff.
• Excellent MS Office knowledge and familiarity with office & online applications (e.g.MS Teams, Zoom, SharePoint).
• Proactive approach with strong organisational and time management skills.
• Excellent verbal and written communication skills and the ability to recognise the need for discretion and confidentiality.

Rewards

• Salary range: up to £45,000 per annum, depending on experience.
• Pension Scheme (10% company contribution) with Life Assurance Cover.
• Choice of a monthly Health & Wellbeing Allowance or private health insurance through Vitality, available after the probationary period.
• Employee Assistance programme.
• 30 days annual holiday plus paid community day and personal enrichment day.
• Flexible working options - both in terms of hours and location.
• A strong focus on supporting your professional development.
• A friendly, inclusive and flexible work environment.

If this fits with the next phase of your career please apply using the link with a copy of your CV and cover letter outlining your interest and motivations for the role. Please note that applicants must live in the UK and have the right to work in the UK. We cannot provide VISA sponsorship.

At Pearn Kandola we are an inclusive employer and encourage talented applicants whatever your ethnicity, race, gender, age, religious belief, marital status, disability, sexual orientation or gender identity. This is a full-time role, however, we are open to exploring the feasibility of part-time and/or flexible working arrangements. We care about every one of our employee's well-being and we always strive to promote a balance of client focus with support for personal priorities.

We will process your data for recruitment purposes only. We will keep this information until the open role is filled, when that period is over, we will either delete your information or inform you that we intend to retain it for consideration for future opportunities.

Here is a link to our privacy policy https://pearnkandola.com/privacy-policy/. In this policy, you will find information about our compliance with GDPR (data protection law.) You can find how to send us a request to let you access your data that we have collected, request us to delete your data, correct any inaccuracies or restrict our processing of your data.