Administration Support - Pharmacy

Bradford Teaching Hospitals NHS Foundation Trust; Bradford; On-site; GBP 26,000 - 27,000; Part time

Job summary

Bradford Teaching Hospitals NHS Foundation Trust is seeking an Administration Support in the Pharmacy department. The role supports the Pharmacy Administration Manager with high‑quality administrative and secretarial tasks, including managing databases, communications and office procedures to enable safe clinical care.

You will work as part of a busy Pharmacy Office, handling face‑to‑face and telephone inquiries while upholding information governance and confidentiality, in a part‑time 30‑hour

Qualifications

• Significant working knowledge of Excel, Outlook, PowerPoint and Word.
• Experience of working in an office environment.
• Good verbal and interpersonal skills.
• Understanding of Information Governance and Confidentiality.

Responsibilities

• Act as point of contact in the Pharmacy Office for inquiries both internally and externally.
• Collect and update directorate databases and spreadsheets.
• Ensure compliance with Trust procedures and policies within the pharmacy department.
• Undertake departmental communication as instructed by the Pharmacy Administration Manager.
• Provide comprehensive administrative support to facilitate safe, effective departmental services.
• Plan and organise directorate meetings and travel arrangements as required.

Skills

Verbal and interpersonal skills

Office environment experience

PowerPoint

Word

Outlook

Excel

Education

GCSE English and Maths

Tools

Oracle

ESR

Trac Systems

Job description

Main area Administration Grade 3 Contract Permanent Hours Part time - 30 hours per week (9.30 am - 5.30 pm Monday to Thursday) Job ref 389-26-8336477

Employer Bradford Teaching Hospitals NHS Foundation Trust Employer type NHS Site Bradford Royal Infirmary Town BRADFORD Salary £25,760 - £27,476 Pro rata Salary period Yearly Closing 16/10/2026 23:59

Administration Support - Pharmacy

Job overview

Closing Date: 16.10.26 (this may change dependent on response).

Shortlisting to take place in the week following closing date: commencing19.10.26

Interview expected to take place in the week following shortlisting: commencing 26.10.26

Due to current Home Office Guidelines, Bradford Teaching Hospitals NHS Foundation Trust is unable to provide sponsorship for this role.

We are looking for someone who is organised, proactive and adaptable with good communication skills and a strong commitment to work. You’ll bring skills such as good attention to detail and the ability to work collaboratively, whilst being able to manage competing priorities and contributing positively to a busy office team.

The post involves working with the Pharmacy Office and with the Director of Pharmacy to provide a full range of clinical administrative and clerical office services to the Pharmacy Department.

The postholder must be confident in dealing with service users face to face as well as on the telephone and carry out duties as assigned to them by the Pharmacy Administration / Deputy Administration Managers to ensure a comprehensive, high quality administrative service is provided to the team at all times.

Main duties of the job

To act as point of contact in the Pharmacy Office for inquiries both internally and externally.

To be responsible for the collection and updating of directorate databases and spreadsheets.

To ensure compliance with Trust procedures and policies within the pharmacy department including sickness returns.

To undertake departmental communication as instructed by the Pharmacy Administration Manager.

Working for our organisation

Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:

• We are one team

We’re keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.

Detailed job description and main responsibilities

To provide the Pharmacy Administration Manager with comprehensive high quality administrative support in order to facilitate safe, effective departmental services and optimise clinical patient care.

To provide the Pharmacy Directorate with administrative/secretarial services, including ordering stationery, word processing, filing, photocopying, telephone communications, opening and distributing mail as appropriate.

Undertake any departmental communication as instructed by the Pharmacy Administration Manager to ensure any new initiatives or developments are cascaded throughout the department in a timely manner.

To be responsible for the collection and updating of directorate databases and spreadsheets for processing, storing and analysing data as instructed by the Pharmacy Administration Manager.

To plan and organise directorate meetings internally and externally including appropriate travel arrangements as required by the Pharmacy Administration Manager.

To monitor and update information relating to the directorate electronic ordering of goods and ensure items are recorded as received appropriately.

Person specification

Experience

• Significant working knowledge of excel, outlook, PowerPoint and word
• Knowledge and experience of Oracle, ESR, Trac Systems
• Experience of working in an office environment
• Good verbal and interpersonal skills

Skills

• Ability to follow written and verbal instructions
• Ability to prioritise workload and meet deadlines (Multitasking)
• Ability to work effectively under pressure
• Good team working skills
• Demonstrable attention to detail

Knowledge

• Understanding of Information Governance and Confidentiality

Other Requirements

• Demonstrates continued professional development or equivalent knowledge through experience
• Flexibility in working hours to suit the needs of the department

Qualifications

• Educated to GCSE standard with a grade of 4/C or above in English, Maths. *

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.