Administration & Organisation Level 3

NPT Pass; United Kingdom; Remote; GBP 17,000 - 20,000; Part time

Job summary

Neath Port Talbot Council's Cefn Saeson Comprehensive seeks an Administrative Assistant to join the busy school administration team. The role focuses on data management, maintaining pupil and staff records, and supporting senior leaders with reports and statistics.

The ideal candidate will have data experience, be proficient in Excel, familiar with SIMS or MIS, and understand GDPR and confidentiality. The post is term-time, part-time (30 hours), starting ASAP with a safeguarding focus.

Qualifications

• Experience in a school office or education setting, preferably secondary.
• Experience using SIMS or similar MIS and data management.
• Excel proficiency for sorting, filtering, formulas, and reporting.
• Ability to extract information from SIMS and produce reports for leaders.
• Knowledge of UK GDPR, data protection and confidentiality.
• Strong organisational skills and ability to prioritise deadlines.

Responsibilities

• Manage pupil and staff data and maintain accuracy and up-to-date information.
• Produce reports, spreadsheets and statistics for senior leaders.
• Handle telephone calls, emails and general administrative enquiries.
• Work independently and as part of the administrative team.

Skills

Excel skills

SIMS / MIS

Data handling

Organisational skills

Communication with staff/parents

GDPR knowledge

Tools

SIMS

Job description

Details of the job are provided below. Further information is available in the Job Description and Person Specification.

Job details

Job reference REQ05959 Date posted 23/09/2026 Application closing date 05/10/2026 Location Cefn Saeson Comprehensive Salary Grade 4 SCP 5-6. £18,512 (pro rata). (subject to term time adjustment). The salarystated will be subject to a term time only adjustment for the commencement of employment outside of the start date of 1st September. Package Blank Contractual hours 30 Basis Term Time Job category/type Education and Schools Attachments Candidate Pack - Admin & Org level 3_compressed.pdf

Start Date: ASAP up to 31st October 2027 Part Time: 30.00 Hours, 39 Weeks (term time only) The postholder can work over 4 or 5 days this will be discussed with the successful candidate.

The Governing Body is seeking to appoint a highly motivated and committed Administrative Assistant to join our busy administration team. The post holder will need to be experienced in data. Training will be provided however a data background is required.

The Ideal Candidate

• Have previous experience working in a school office or education setting, preferably within a secondary school, if possible, but not essential.
• Have experience using SIMS or a similar Management Information System (MIS).
• Be confident managing and maintaining pupil and staff data, ensuring information is accurate and kept up to date.
• Have excellent Excel skills, including sorting/filtering data, formulas, percentages and producing reports.
• Be able to extract information from SIMS and produce reports, spreadsheets and statistical information for senior leaders.
• Understand the importance of data quality, checking information and identifying discrepancies.
• Have a good understanding of UK GDPR, data protection and confidentiality, particularly when handling sensitive pupil, parent and staff information.
• Be able to deal professionally with parents, pupils, staff, governors and external agencies.
• Have excellent organisational skills and be able to prioritise competing deadlines in a busy school office.
• Be confident dealing with telephone calls, emails, correspondence and general administrative enquiries.
• Be able to work independently while also being an effective member of the administrative team.
• Have excellent attention to detail, particularly when entering or reporting data.
• Be calm, approachable and professional, particularly when dealing with sensitive or difficult situations.
• Be willing to learn new systems and adapt as the school's administrative and data requirements change.

The school and Neath Port Talbot Council are totally committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Our school is equally committed to ensuring the safety and protection of all children and young people and will take action to safeguard their wellbeing.

The recruitment process for this post will be underpinned by rigorous safer recruitment assessment to ensure that children and young people are protected.

This post is subject to an Enhanced Check from the Disclosure & Barring Service (child’s list).

Applications may be submitted in Welsh, applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Closing date: 5th October 2026 Shortlisting: 6th October 2026 Interview date: Monday 12th October 2026