Administration Officer - Small Works

Skanska; Sutton-in-Ashfield; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading construction company is seeking an Administration Officer for a 12-month contract. The role involves providing administrative support to the Operational Team across multiple hospitals, ensuring tasks are logged and tracked efficiently. Ideal candidates will have experience in a similar role and strong IT skills, particularly in Office 365.

Qualifications

• Demonstrable experience in a similar role.

Responsibilities

• Log and track small works tasks on the database.
• Support the Small Works Manager in service delivery.
• Liaise with client representatives for quotes.

Skills

Customer Care

Flexibility

IT Skills

Education

Level 2 Administrative Qualification

Tools

Office 365

Job description

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Description And Requirements

Skanska, one of the world’s leading project development and construction groups, is an inclusive and responsible business that is helping to build a better society.

We are looking for an Administration Officer to join our Building Services team in Mansfield.

Working as an Administration Officer, you will be responsible for providing administrative support to the Operational Team at Kings Mill Hospital, Newark General Hospital, and Mansfield Community Hospital.

What you'll do:

• Log and track small works tasks on the small works database.
• Support the Small Works Manager in the delivery of the small works service.
• Liaise with client representatives to provide all quotes and information in a timely manner.
• Ensure sub-contractor purchase orders and uplifts are actioned promptly and in line with financial policies.
• Keep all databases/spreadsheets related to the above activities up to date.
• Liaise with our sub-contractors regarding attendance and timescales for completing tasks.
• Ensure completion information from sub-contractors is received timely.
• Close down tasks following receipt of completion documentation, ensuring these are scanned into the Concept system prior to ticket closure.

What you'll bring to the role:

• Demonstrable experience in a similar role.
• Level 2 administrative qualification (preferred but not essential if previous experience can demonstrate suitability).
• Excellent IT skills – knowledge of Office 365 would be advantageous.
• Able to work flexibly to meet service demands.
• High standard of customer care skills.
• Please note this role is a 12-month contract.

Equal opportunities

We thrive through embracing differences, whether social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation, or other protected characteristics. We believe diversity fosters innovation and success. We call it Naturally Skanska.

Flexible working

We welcome questions about flexibility at interview, and we will explore options for the role.

Reasonable adjustments

If you require adjustments during the recruitment process, please contact us at [e-mail] to support your application.

More information about the role

This advert may not include all duties, responsibilities, or aspects of the role, which may be amended at Skanska's discretion. For a full role profile, contact us at [e-mail].

Closing date

The closing date may change at the company's discretion.

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