Administration Officer

Harrogate and District NHS Foundation Trust; Northallerton; On-site; GBP 20,000 - 27,000; Full time

Job summary

Harrogate and District NHS Foundation Trust is seeking to fill two administrative support positions within the 0-19(25) Growing Healthy Team. Successful candidates will provide essential administrative services, ensuring effective record-keeping and assisting with the smooth operation of the team. A commitment to confidentiality and data handling is crucial, alongside strong communication skills. Join HDFT for a rewarding NHS career focused on making a real difference.

Benefits

Supportive culture

Wellbeing support services

Recognition awards

Qualifications

• Experience in administrative support in a healthcare setting is essential.
• Ability to manage and input sensitive data.
• Strong verbal and written communication skills.

Responsibilities

• Typing reports, letters, and emails.
• Maintaining complex filing systems for child protection information.
• Providing a first point of contact for service users.

Skills

Confidentiality

Data Management

Communication

Job description

Please note: There are 2 positions available: 1 full-time permanent and 1 full-time fixed-term until 31-Mar-2026.

The role involves providing efficient and effective confidential administrative support to the 0-19(25) Growing Healthy Team / Safeguarding Team.

Key responsibilities include:

1. Typing reports, letters, and emails as required.
2. Photocopying, scanning, and filing documents.
3. Accessing health records (Summary Care & SystmOne) to compile demographic information.
4. Ensuring incoming information is scanned and recorded on clinical records and significant events.
5. Managing complex filing systems for child protection information.
6. Making appointments and updating electronic diaries and ledgers.
7. Contributing to the smooth daily operation of the administrative team, working closely with the Admin Team Lead.
8. Inputting sensitive data and retrieving information on Trust IT systems, following Trust policies.
9. Supporting the introduction of new technology and working practices.
10. Providing a first point of contact for service users via SPOC.

Please see the attached Job Description for more details.

Harrogate and District NHS Foundation Trust (HDFT) serves populations in Harrogate, North Yorkshire, Leeds, and parts of the North East. We are committed to providing outstanding care and value kindness, integrity, teamwork, and equality. If you seek an interesting and rewarding NHS career where you can make a real difference, HDFT could be the right place for you!

We offer colleagues:

• A supportive culture that encourages authenticity.
• Recognition through regular appraisals, Making a Difference awards, and annual Colleague Recognition Awards.
• Wellbeing support including Employee Assistance Programmes, counselling, and physiotherapy services.

Please note:

• Posts may close early if sufficient applications are received.
• Visa sponsorship is role-dependent; please verify eligibility before applying.
• Relocation packages are not provided for Agenda for Change roles.
• All offers are subject to pre-employment checks.

For further details or informal visits, contact:

Name: Judith Naylor
Job Title: Admin Manager
Email: [e-mail]
Telephone: not applicable