Administration Officer / Safeguarding Admin Officer

Harrogate and District NHS Foundation Trust; Northallerton; On-site; GBP 24,000 - 26,000; Full time

Job summary

An exciting opportunity as an Administration Officer/Safeguarding Admin Officer at Harrogate and District NHS Foundation Trust. The role involves efficient administrative support to the Growing Healthy and Safeguarding teams, with a chance to impact patient care. Candidates should have NVQ Level 3 in Business Administration and good knowledge of Microsoft Office. This fixed-term position is based in Northallerton, offering a supportive workplace culture and opportunities for professional development.

Benefits

Employee Assistance Programme

Counselling service

Fast-track Physiotherapy service

Staff Recognition Awards

Qualifications

• NVQ Level 3 in Business Administration or relevant experience.
• Good standard of education, including English.

Responsibilities

• Provide administrative support to the 0-19 (25) Growing Healthy Teams / Safeguarding Team.
• Manage complex filing systems and inputting sensitive information.
• Typing reports, making appointments, and accessing health records.

Skills

Knowledge of Microsoft Office packages

Confidentiality

Education

NVQ Level 3 in Business Administration

Job description

At Harrogate and District NHS Foundation Trust, we aim to reflect our values in everything we do - Kindness, Integrity, Teamwork and Equality. So if you’re looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients’ lives, Harrogate and District NHS Foundation Trust is the place for you.

“We are committed to providing the best possible levels of healthcare and we can only do this with the help of our incredible colleagues. We have a Strategy that is designed to empower, excite and mobilise everyone in the Trust behind a common purpose and that supports our cultural values of Kindness, Integrity, Teamwork and Equality.”

Administration Officer / Safeguarding Admin Officer

NHS AfC: Band 3

Main area Administration Grade NHS AfC: Band 3 Contract Fixed term: 9 months (end date 31/03/2026) Hours

• Full time
• Part time

37.5 hours per week Job ref 421-CYPD-3113S

Site County Hall Town Northallerton Salary £24,625 - £25,674 per annum (pro rata) Salary period Yearly Closing 07/07/2025 23:59

Job overview

To provide efficient and effective confidential administrative support to the 0-19(25 Growing Healthy Team / Safeguarding Team.
Working in conjunction with colleagues, service users and internal and external stakeholders. The post holder will work under indirect supervision and will directly contribute to the efficient running of the service.
This post is based withing the North Yorkshire Multi Agency Screening Team (MAST) in County Hall Northallerton. There will be an expectation to travel to other bases within the North Yorkshire area. Once fully competent in role there would also be opportunity for some agile working from home.

Main duties of the job

Provide administrative support to the 0-19 (25) Growing Healthy Teams / Safeguarding Team.

Typing of reports, letters and emails as required.

Photocopying, Scanning and filing letters and documents as required.
Accessing health records (Summary Care & SystmOne) to compile demographic information to support the team.

Ensuring information that comes into the 0-19/25 / Safeguarding Team is scanned/ recorded on clinical records and significant events.

To manage the complex filing systems required for the safe handling of child protection information.

Making appointments and updating electronic diaries and ledgers when required.

To exercise Initiative based on knowledge and experience when dealing with enquiries.

Responsible for inputting sensitive information and retrieving data on Trust IT systems in accordance with Trust policy.

Please refer to the Job Description.

Working for our organisation

Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East.

At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you’re looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients’ lives, HDFT could be the place for you!

We offer colleagues:

• A supportive culture so colleagues can bring their whole selves to work.
• Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
• Employee Support and wellbeing – we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.

Please note:

• Due to high levels of interest, posts may close early if we reach a sufficient number of applications
• Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
• Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.
• All job offers are subject to satisfactory pre-employment checks.

Detailed job description and main responsibilities

Please see the Job Description and Person Specification. Please contact Elizabeth Archer at [e-mail] if you have any queries.

Person specification

• NVQ Level 3 in Business Administration or relevant experience
• Knowledge of Microsoft Office packages
• Good standard of education, including English

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.