Administration Officer

JR United Kingdom; London; On-site; GBP 28,000 - 38,000; Full time

Job summary

A leading international financial institution is seeking an Administration Officer for their London office. This full-time role is essential for smooth property services and vendor management, requiring excellent organisational skills and experience in a corporate environment. The successful candidate will enhance client experiences and ensure operational excellence.

Qualifications

• Previous experience in office, facilities, or property support role in a financial or corporate environment.
• Excellent attention to detail and organised approach.
• Great communication skills with internal teams and clients.

Responsibilities

• Manage office operations and post deliveries, ensuring smooth facilities services.
• Support client and visitor experience in collaboration with front-of-house.
• Handle supplier relationships and assist with budget tracking.

Skills

Organisational skills

Communication

Attention to detail

Team player attitude

Confidence with Microsoft Office

Education

IOSH or NEBOSH Health & Safety qualification

First Aid and/or Fire Marshall certification

Job description

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Job Title: Administration Officer – Property Services

Location: London

Duration: 1-3 Months

Full time, based in the office 5 days a week

We are looking for an Administration Officer to join a highly regarded international financial institution at their London office. This role sits within the Property Services team and plays a key part in ensuring the smooth operation of office and facilities services while supporting vendor management, client services, and business continuity.

What You’ll Be Doing:

• Keeping the office running like a well-oiled machine – from managing post and deliveries to maintaining stock levels and liaising with cleaning and maintenance teams.
• Supporting a premium client and visitor experience – working closely with the front-of-house team to ensure a professional, five-star welcome at all times.
• Handling supplier relationships – helping to manage third-party vendors, assist with tenders, and ensure service standards are met.
• Making sense of the numbers – processing invoices, supporting budget tracking, and making sure costs are accounted for accurately.
• Owning admin with confidence – updating internal records, responding to inbox queries, pulling together reports, and keeping documentation up to date.
• Helping keep everyone safe and sound – arranging regular health and safety checks, supporting first aid/fire warden coordination, and assisting with business continuity planning.

What We’re Looking For:

• Previous experience in an office, facilities or property support role, ideally within a financial, corporate or professional services environment.
• A naturally organised, calm and capable approach, with excellent attention to detail.
• Great communication skills, you’ll be working with internal teams, clients, visitors and suppliers.
• A team player attitude, ready to get stuck in, take ownership, and make things happen.
• Confidence using Microsoft Office and comfortable managing admin processes.
• IOSH or NEBOSH Health & Safety qualification
• First Aid and/or Fire Marshall certification