Administration Officer

Ribbons & Reeves; Greater London; On-site; GBP 33,000 - 35,000; Full time

Job summary

Ribbons & Reeves are recruiting an experienced Administration Officer to join a busy primary school office on a temp-to-perm contract, with an immediate start. The role requires at least one year of school office experience, strong organisation, and the confidence to manage a varied workload in a school setting.

The role involves admissions administration, attendance tracking, data management, and front-line duties across EYFS/KS1 or KS2.

Qualifications

• At least one year of school office experience.
• Experience managing school databases and admissions.
• Proven ability to manage attendance and punctuality.
• Strong organisational and communication skills.
• Experience working in statutory compliance and front-line services.

Responsibilities

• Support the effective management of school administrative systems.
• Carry out admissions and transition administration.
• Record pupil attendance and absence on the school database.
• Contact parents on the first day of pupil absence.
• Maintain accurate staff absence records and update databases.
• Complete pupil/staff census and local authority data reports.
• Assist with dinner money, clubs and trips administration.
• Order stock and manage inventory; act as first point of contact for visitors.

Skills

School office experience

Database management

Admissions processes

Attendance tracking

Front-desk / customer service

Data reporting

IT skills

Organisational skills

Communication skills

Time management

Education

GCSE English & Maths

Tools

Database software

Microsoft Office

Job description

Administration Officer – Primary School – Immediate Start

Ribbons & Reeves are recruiting an experienced Administration Officer to join a busy primary school office on a temp-to-perm contract.

This Administration Officer role is ideal for someone with at least one year of school office experience, strong organisation skills and the confidence to manage a varied administrative workload in a primary school environment.

Administration Officer | Key Details

• Administration Officer
• Temp-to-perm contract
• Immediate start
• Scale 5, £32,985-£34,532 pro rata
• 40 hours per week, term-time only
• School office hours between 7:30am-5:00pm
• Working across EYFS/KS1 or KS2 site depending on school need
• Line Manager: School Business Manager

Administration Officer | The Role

• Support the effective management of school administrative systems
• Carry out admissions and transition administration
• Record pupil attendance and absence on the school database
• Contact parents on the first day of pupil absence
• Maintain accurate staff absence records
• Manage and update staff and pupil databases
• Complete pupil/staff census and local authority data reports
• Support finance administration including dinner money, clubs and trips
• Order stock, uniform and maintain inventory records
• Act as first point of contact for visitors
• Maintain the school diary, trips, training logs, mail and general office duties

Administration Officer | Essential Requirements

• At least one year of experience working in a school office
• Experience managing databases
• Experience of school admissions
• Experience managing attendance and punctuality in a school setting
• Experience working in a team environment
• Experience providing front-line services to parents, visitors and stakeholders
• Experience working within statutory compliance
• Confident managing your own workload
• Strong organisation and planning skills
• Able to work under pressure and meet deadlines
• Strong written and verbal communication
• Able to use initiative and a range of IT packages
• Able to analyse, use and present data
• GCSE grade C or equivalent in English and Maths

This Administration Officer role would suit a capable school administrator who can step into a busy office, manage key systems and support the smooth running of the school from day one.

Ribbons & Reeves are London's leading Education Recruiters. For other roles like this, search 'Ribbons & Reeves'.

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