Administration Officer

Gifted Music; Gainsborough CP; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading community-focused organisation is seeking an organised Administration Officer to coordinate project mobilisations and assist in operational delivery. This role involves liaising with various stakeholders, ensuring compliance, and maintaining project documentation for successful project launches. Ideal candidates will have strong administrative skills and the ability to foster collaborative relationships, making a significant impact in community projects.

Benefits

Generous holiday entitlement of 25 days annually, increasing to 30

Pension contributions up to 10%

Funded professional training opportunities

One additional paid volunteering day per year

Health and benefits scheme via Paycare

Employee recognition scheme with awards

Cycle to work scheme

Confidential employee assistance program

Death in service benefit

Qualifications

• Solid administrative and organisational skills.
• Great communicator ensuring clarity.
• Ability to manage projects from initiation to launch.

Responsibilities

• Coordinate project mobilisations and handovers to operational teams.
• Assist in compliance checks and budget management.
• Support administrative tasks for stakeholder events and reporting.

Skills

Organisational skills

Communication

Negotiation

Detail-oriented

Relationship building

Job description

Are you an organised and reliable individual who can prioritise, multi task and is an admin wizard? If so, this might be for you....

This role is all about helping us to deliver more within our communities, its about getting things off the ground, taking a project brief and turning it into something thats deliverable, measurable and impactful. Youll be the central cog as new projects and services are turned into reality and handed over to the operational teams for day-to-day delivery. You'll also be on hand to support the wider business development team too, whether this be help to organise and deliver a stakeholder event, taking minutes at key external meetings or keeping things structured and organised.

PLEASE REVIEW OUR RECRUITMENT PACK FOR A FURTHER INSIGHT INTO THE ROLE AND THE ORGANISATION

Administration Officer, a Typical Day Might Include

• Organisation is key for project mobilisations including the smooth handover to the operational teams, ensuring they have everything they need for a successful start
• Coordinating contract signing and pre-mobilisation compliance checks for new contracts, alongside working with the Data and Performance Lead to establish reporting mechanisms ensuring project KPI's are profiled, measurable and reportable, and were able to showcase project impact
• Working with finance colleagues to ensure project codes are set up, budgets are added to forecasts and the operational team fully understands profiled project spend
• Ensuring everyone knows of their reporting responsibilities, both to ensure internal assurance and to the funder. Dates, deadlines and reporting templates are shared, understood by all who need them and are easily accessible.
• Supporting the wider team with general administrative tasks such as raising purchase orders, taking minutes and booking meetings
• Working with projects you will support the set-up of processes where required, ensuring delivery of efficient, effective and maximises value for money for our funders and customers
• Youll work with procurement colleagues and contract managers to leverage more income where possible, firmly establishing, measuring and sharing the wider social value impact delivered through our suppliers
• Working with the growth manager researching and pulling together information for new ideas and services
  
  

Some Of The Experience/skills We Need To Consider You

• Solid administrative and organisational skills
• A great communicator, ensuring everyone knows what they need to do and by when
• A practical thinker who understands the steps needed to start something from ground zero all the way to launch
• An ability to use your persuasive and negotiation skills to ensure buy in across departments and actions to be completed at pace when needed
• A relationship builder, working with others from across our organisation and our external partners including local authorities, councillors, health organisations, emergency services and funders - all working collaboratively to make a bigger impact for our communities
• An eye for detail - with meticulous organisation skills to ensure deadlines are met and people are kept informed
• The ability to foster collaboration, adapt to change, and manage resources effectively
• An ability to be flexible in a dynamic and ever evolving environment and the ability to be able to be self motivated whilst focusing on key tasks
• An organised thinker, able to methodically work through the mobilisation process to ensure projects and services are successfully launched and able to be delivered as intended
  
  

What Will Make You Stand Out From The Crowd

• Experience of contract mobilisation and project start up would be highly beneficial
• An understanding of cost modelling and budgets would be ideal but not essential
• Experience in handling sensitive information with professionalism and integrity whilst achieving positive results.
• A hands-on approach to managing budgets, policies, and safeguarding processes
• An approachable, empathetic, and resilient nature
• Experience of events, stakeholder contact and research or anything in this related field
  
  

Being Part Of The Acis Team, Youll Get

• Generous holiday entitlement 25 days annual leave every year increasing by one to a max of 30, plus bank holidays
• Pension contributions up to10%
• The opportunity to undertakeprofessional training, funded by us.
• One days paid leave a year for volunteeringwork (in addition to your Annual leave entitlement)
• Staff benefits with Paycare A health and benefits schemegiving you support and contributions towards various health benefits such as counselling, eye tests, vaccinations and much more
• Benefits with Acis Perkz a discount schemegiving you savings off hundreds of schemes including discounts on your coffee, weekly shop, days out and much more!
• Employee recognition scheme, where we celebrate and award our Stars within Acis, including gift vouchers
• Long service awardsfor our loyal employees
• Cycle to work scheme
• Employee Assistance Programmeto give you confidential advice and support, when you need it
• Professional membership subscription to support your continuousprofessional development
• Death in service benefit as part of ourpension scheme
  
  

As soon as a suitable candidate is found for this role we reserve the right to close the job advert ahead of the closing date, so please do not delay in submitting your application.

Acis are committed to equality and diversity, are a proud member of disability confident and welcome applications from any applicant who feel they hold the essential skills to fulfil the role. We recognise that people need flexibility in their role and were happy to discuss flexible working options with the successful candidate in addition to any aid with interviewing that you might need.

REF-222 351

LNKD1_UKTJ