Administration/Office Manager UK

JULABO GmbH; Stamford; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the sales sector is seeking a dynamic individual to oversee their UK/Ireland sales office. The role combines management and operational tasks, requiring strong organisational and accounting skills. The ideal candidate will thrive in a flexible environment and contribute significantly to the team's success.

Qualifications

• Experience in operational work and management.
• Ability to handle confidential information with discretion.
• Excellent interpersonal and time management skills.

Responsibilities

• Oversee administration of the sales office and lead the team.
• Manage the sales order process from quote to invoice.
• Create and maintain financial reports.

Skills

Organisational skills

Accounting knowledge

IT competency

Communication skills

Problem-solving skills

Attention to detail

Job description

What the role involves?

You are unique. And so are our working hours for this position. Depending on your availability, the position could be either full time (40h a week) or part time (minimum 25h a week). We will fine-tune the tasks according to your availability.

You will oversee the administration of a busy UK/Ireland sales office:

• In tandem with the Sales Manager UK, you will lead the team (10 employees) of our UK/Ireland subsidiary, with 2 people reporting directly to you.
• Ensuring efficient processes for administrative tasks and stock control.
• Administration of the entire sales order process from quote/order to invoice.
• Day-to-day bookkeeping.
• Main point of contact for the German headquarters for Accounting & HR, as well as external consultants and service providers.
• Creating and maintaining various financial reports.
• Main point of contact for compliance & legal questions.
• Organising and executing inventory management.
• General office administration with a strong IT affinity.

What we need?

We are looking for an experienced, flexible, open-minded, and dynamic person with strong organisational skills for our small team where you can make a big difference:

• Enjoying a mix of operational work and management.
• Good accounting knowledge and skills.
• High level of IT competency.
• A positive, proactive, can-do attitude, with a high level of flexibility and reliability.
• Willingness to make decisions while managing cooperatively.
• Strong attention to detail and problem-solving skills.
• Good communication skills, both written and oral (English).
• Excellent interpersonal skills.
• Excellent organisational and time management skills.
• Ability to work independently and as part of a team.
• Ability to handle confidential information with discretion.
• Keen eye for efficiencies and ability to create, manage, and optimise budgets.