Administration/Office Manager UK

JULABO GmbH; Stamford; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in machinery manufacturing is seeking an Administration/Office Manager for their UK office. This role involves overseeing office administration, managing a small team, and ensuring efficient processes. Ideal candidates will possess strong organizational skills, accounting knowledge, and a high level of IT competency, contributing significantly to the team's success.

Qualifications

• Experienced, flexible, and dynamic individual with strong organizational skills.
• High level of IT competency and good accounting knowledge.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee administration of the UK/Ireland sales office and lead a team of 10.
• Manage the sales order process from quote to invoice and day-to-day bookkeeping.
• Act as the main contact for compliance, legal questions, and inventory management.

Skills

Organizational skills

Accounting knowledge

IT competency

Problem-solving skills

Communication skills

Interpersonal skills

Attention to detail

Time management skills

Ability to work independently

Job description

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What the role involves

You are unique. And so are our working hours for this position. Depending on your availability, the position could be either full time (40h a week) or part time (minimum 25h a week). We will fine-tune the tasks according to your availability.

You will oversee the administration of a busy UK/Ireland sales office:

• in tandem with the Sales Manager UK, you will lead the team (10 employees) of our UK/Ireland subsidiary with 2 people reporting directly to you
• ensuring efficient processes for the administrative part and stock control
• administration of the entire sales order process from quote/order to invoice
• day to day bookkeeping
• main point of contact for the German headquarters for Accounting & HR as well as our external consultants and service providers
• creating and maintaining different financial reports
• main point of contact for compliance & legal questions
• organising and execution of inventory management
• general office administration with a strong IT affinity

What we need

We are looking for an experienced, flexible, open-minded and dynamic person with strong organisational skills for our small team where you can make a big difference:

• enjoying the mix of operational work and management
• good accounting knowledge and skills
• high level of IT competency
• a positive, proactive, can-do attitude, with a high level of flexibility and reliability
• willingness to take decisions whilst managing in a cooperative way
• strong attention to detail and problem-solving skills
• good communication skills, both written and oral (English)
• excellent interpersonal skills
• excellent organizational and time management skills
• ability to work independently and as part of a team
• ability to handle confidential information with discretion
• keen eye for efficiencies and able to create, manage and optimise budgets

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Machinery Manufacturing