Administration & Marketing Assistant

ArtsJobs; West Midlands Combined Authority; Remote; GBP 40,000 - 60,000; Full time

Job summary

A community theatre company is seeking a freelance Marketing & Administration Assistant to help promote arts projects aimed at children. This role involves both administrative support and marketing tasks to increase project visibility while engaging with the community. The successful candidate will work remotely, with some in-person attendance for workshops.

Qualifications

• Experience in social media marketing (particularly Facebook and Instagram).
• Confident IT user with familiarity in tools like Canva or similar.
• Understanding of safeguarding in community settings.

Responsibilities

• Provide organisational support and maintain participant records.
• Develop a marketing plan and create content for social media.
• Coordinate administrative tasks such as workshop logistics.

Skills

Social media marketing

IT user

Strong organisation

Compassionate collaboration

Engagement with children

Basic graphic design

Video/media editing

Grant writing

Understanding of safeguarding

Tools

Canva

Mailerlite

Job description

Wed, 28 May 2025">published - Wed, 28 May 2025

Job Summary

We’re looking to engage a freelance Marketing & Administration Assistant who shares our passion for empowering children through the arts and can help build awareness of our work while supporting the smooth running of our projects.

Job Description

Introduction & Background

Moonstruck Astronaut is a not-for-profit community theatre company based in the borough of Telford and Wrekin, Shropshire. Our mission is to bring together local communities through inclusive theatre projects that promote friendship, creativity, self-expression, and a sense of belonging- starting with children and young people and eventually expanding to adults. From 2021 to 2024, we delivered outdoor Drama in the Forest workshops at Wrekin Forest School and operated Newport Youth Theatre. In 2025, we're relocating to Telford Town Centre to run Telford Tall Tales, supported by an Arts Council National Lottery Project Grant. This new chapter of work brings an exciting opportunity to collaborate with us. We're looking to engage a freelance Marketing & Administration Assistant who shares our passion for empowering children through the arts and can help build awareness of our work while supporting the smooth running of our projects.

Key Attributes

Organised | Creative | Proactive | Compassionate | Reliable | Detail-oriented | Flexible | Effective Communicator

Role Summary

• Title: Freelance Marketing & Administration Assistant
• Fee: £2,990 total (equivalent to 21 freelance days at £130/day, based on 8 hours per day)
• Period: 1st July to 4th December 2025
• Time Commitment: Approx. 8 hours per week
• Location: Remote working, with in-person attendance at 5 designated workshop days and occasional meetings in Telford
• Payment Terms: Monthly invoicing, payable within 14 days

Role Purpose

This role combines marketing and practical coordination support to help streamline our operations and increase the visibility of our work. You will collaborate with the Artistic Director - who is neurodivergent - to support project delivery and promote Telford Tall Tales. You will be instrumental in shaping our public presence, strengthening our community outreach, and ensuring that essential administrative and marketing functions are carried out effectively.

Job Requirements

• Experience in social media marketing (particularly Facebook and Instagram)
• Confident IT user (e.g. email, word processing, Canva or similar tools)
• Strong organisation and administration skills
• Compassionate, proactive approach to collaboration
• Comfortable engaging with children, parents, and community partners
• Experience with Mailerlite, Canva, or basic graphic design
• Experience in capturing and editing video/media/film assets
• Familiarity with grant writing or arts fundraising
• Understanding of safeguarding in community settings
• Experience supporting neurodivergent collaborators
• Interest in arts, education, or child development

Job Responsibilities

Administrative Duties

• Provide organisational and planning support, including timeline management and task coordination
• Maintain participant records, contact lists, and volunteer registers
• Support workshop logistics for the following dates: 4th & 8th August, 13th & 18th September, 23rd October
• Assist with coordination of DBS checks and distribution of policies to freelance staff and volunteers
• Support with project evaluation (e.g. collecting testimonials, photos, quotes, feedback)
• Help compile material for grant reporting and basic donor communications

Marketing Duties

• Develop and deliver a simple marketing and communications plan for Telford Tall Tales
• Create and post engaging content for Facebook and Instagram
• Capture and edit images and short videos at workshops/events (with appropriate consent)
• Support audience development by contacting schools, libraries, and local organisations
• Job Title: Administration & Marketing Assistant

Please email [e-mail] with the following:
A recent CV
A short cover letter or video (max 3 minutes) explaining why you’re interested and what you bring to the role
Deadline to apply: Monday 16th June at 12pm
Interviews held: Tuesday 24th June
Start date: Tuesday 1st July

About Moonstruck Astronaut community theatre company

Our vision is to help foster a joyful, loving world in which everyone's creativity is valued and celebrated. We seek to strengthen our local community's wellbeing by enabling more people to take part in communal creativity in order to increase the bonds of friendship and fun between us all and serve world peace.