Administration Manager - Hybrid Working - £55,000pa

Ashdown Group; Greater London; Hybrid; GBP 42,000 - 55,000; Full time

Job summary

Ashdown Group is seeking an experienced Administration Manager in the City of London with hybrid working. The role leads a small admin team and balances hands-on work with people management, ensuring an efficient and compliant administration function within a regulated environment.

The successful candidate will own day-to-day administration, mentor staff, manage vendors, handle invoices/expenses, and contribute to governance, risk management and process improvement across the UK and

Qualifications

• Must have prior experience leading a small team in a corporate admin setting.
• Experience in administration, office management or a similar role.
• Ability to balance people management with hands-on administrative tasks.

Responsibilities

• Oversee day-to-day administration and prioritise workload for the team.
• Mentor, allocate work and ensure consistent high-quality service across the function.
• Hands-on involvement in a broad range of admin tasks including senior management support, vendor management, invoices and expenses.
• Support events, internal processes and documentation, ensuring governance and controls are robust.
• Identify operational risks or control gaps and address them with stakeholders across the London office and global colleagues.

Skills

Team leadership

Administrative experience

Office management

Stakeholder management

Vendor management

Budget handling

Microsoft Office

Attention to detail

Hands-on approach

Job description

Administration Manager | City of London | Hybrid Working | Up to £55,000pa

An international financial services organisation based in the City of London is looking for an experienced Admin Manager to join its small and supportive administration team.

The successful candidate must have previous experience managing a small team, ideally with at least two years' experience managing and developing staff. This role would suit an experienced administrator, office manager or team leader who enjoys being hands‑on as well as managing others. Experience within financial services or another regulated environment would be highly advantageous.

This is a varied role with a broad remit, you will take ownership of the day‑to‑day administration function, managing priorities and coordinating the workload of the team, while also getting involved in the delivery of the work yourself.

As the Admin Manager, you will manage, mentor and allocate work across a small team, ensuring a consistent and high‑quality service. You will also be hands‑on with a broad range of administrative activities, including senior management support, vendor and supplier management, invoice and expense approval, events, internal processes and documentation.

The role also has an important governance and controls element. You will ensure administrative activities comply with internal policies and procedures, oversee vendor engagement and approvals, monitor spend and budgets, prepare management information for senior management, and identify and address operational risks or control gaps. You will work closely with stakeholders across the London office and international colleagues, and will have the autonomy to resolve day‑to‑day operational issues and prioritise competing demands.

The successful candidate will have:

• Previous experience managing and developing a small team
• Experience in administration, office management or a similar corporate environment
• Experience balancing people management with hands‑on administration
• Strong organisational, communication and stakeholder management skills
• Experience with vendors, invoices, expenses and/or budgets
• Ideally, experience within financial services or another regulated environment
• Good knowledge of Microsoft Office and a strong attention to detail
• A proactive, flexible and hands‑on approach

The salary on offer is up to £55,000 per annum, dependent on experience. This is an excellent opportunity for someone who enjoys working in a small team environment, wants genuine ownership of a broad administration function and is equally comfortable leading the team and getting stuck into the detail themselves.