Administration Manager

City of London Corporation; Greater London; Hybrid; GBP 40,000 - 49,000; Full time

Benefits offered by this job

Competitive salary starting at £44,110

28 days’ annual leave

LGPS pension scheme

Employee assistance programmes

Bicycle loan scheme

Job summary

City of London Corporation is expanding its North London Open Spaces (NLOS) team. We are seeking an Administrative Manager to lead the local business support operations, ensuring smooth, compliant running and strong cross‑departmental coordination.

You will report to the Superintendent, oversee a six‑person Support Services Team, and drive improvements across administration, finance, and systems. This role requires organisation, leadership, and collaborative work across multiple sites.

Qualifications

• Excellent organisation and ability to juggle priorities.
• Strong problem-solving and process improvement mindset.
• Clear communicator across sites and teams.
• Experience managing administrative systems and financial processes.
• Proven ability to lead and inspire a team.

Responsibilities

• Oversee business administration, financial processing, and internal coordination across NLOS.
• Lead the Support Services Team of six and shape an efficient office culture.
• Support senior leadership with critical information and cross-departmental coordination.
• Ensure compliance with City Corporation standards and procedures.

Skills

Highly organised

Problem solving

Strong communicator

Collaborative

People management

Job description

Office Location: Hampstead Heath Heathfield House

Hours of Work/Work Pattern: Monday to Friday, 9:15am – 5:00pm

Basis: Full -Time, Permanent

Workplace category: Hybrid

Workplace role categories describe our approach to workplace attendance.

Attachments: Job Description and Person Specification

Summary of Terms and Conditions of Employment

We reserve the right to close the advert earlier should we receive a high number of applications. We therefore encourage you to apply early.

We are pleased to announce that we are expanding our North London Open Spaces (NLOS) team.

Ready to bring your organisational brilliance to some of the UK’s most iconic green spaces? We’re looking for an energetic, motivated, and highly capable Administrative Manager to lead our local business support operations and ensure the smooth, efficient, and compliant running of our service. This is a fantastic opportunity for someone who thrives in a complex, fast-moving environment and enjoys balancing strategic oversight with improving processes, strengthening systems, and bringing clarity and organisation to a fast‑paced service.

About Us

The City of London Corporation manages 11,000 acres of land in and around London that is enjoyed by over 16 million visitors annually. Whilst there are small pockets of land within the Square Mile, the majority can be found elsewhere in London and the surrounding counties. The City Corporation acts as Trustee of 10 charities which, through their various charitable objects, are responsible for the preservation in perpetuity of a large proportion of these award‑winning open spaces.

The Role

As Administrative Manager, you will be the backbone of administrative excellence across NLOS. Reporting directly to the Superintendent, you’ll oversee the full spectrum of business administration, financial processing, systems development, compliance, and internal coordination. You’ll also lead a dynamic Support Services Team of six, helping to shape a high-performing, positive, and collaborative office culture.

Your work will span everything from ensuring smooth and efficient day‑to‑day operations, to supporting senior leadership with critical information, coordinating cross‑departmental initiatives, and making sure NLOS remains aligned with City Corporation standards and procedures.

This is an exciting and varied role for someone who enjoys problem‑solving, streamlining systems, supporting staff, and helping a busy division deliver at its best.

The Ideal Candidate

You’ll excel in this role if you are:

• Highly organised, proactive, and adaptable, with the confidence to juggle multiple priorities.
• A natural problem‑solver, able to anticipate needs, implement improvements, and keep operations running smoothly.
• A strong communicator and collaborator, comfortable working with colleagues at all levels across multiple sites.
• Experienced in managing administrative systems and financial processes, ideally in a complex or multi‑site environment.
• A supportive and inspiring people manager, committed to developing others and fostering a positive team culture.

Above all, you’ll bring energy, adaptability, and a commitment to delivering high‑quality support across a busy and diverse service.

Level of DBS required for this role: None required

Level of vetting required?: No security vetting is required

Is this a politically restricted post?: No

Does this post require a Baseline Personnel Security Standard (BPSS) check?: No

Benefits Include:

• Competitive salary starting at £44,110 including inner London Weighting, depending on experience (with clear incremental progress points)
• 28 days’ annual leave plus public holidays
• Pension scheme is operated in accordance with Local Government Pension Scheme
• Employee assistance programmes including mental wellbeing support
• Bicycle loan scheme

The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation, to ensure that everyone has the opportunity to thrive in the work that we do.

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

Because our roles are so varied, we don’t have a ‘one size fits all’ policy for workplace attendance. How many days a week you’ll be required to attend your workplace will depend on the requirements of your role. It’s important that you understand the requirements before applying to ensure you are able to meet them. We are committed to considering requests to work flexibly and job share. Requests will be considered by the recruiting manager in line with our policies and business needs.

For more information on our categories for workplace attendance, please view our guide here.

We will be reviewing this policy and approach at regular intervals to ensure we’re meeting our attendance needs.