Governance Officer X2

City of London Corporation; Greater London; On-site; GBP 38,000 - 46,000; Full time

Job summary

The City of London Corporation is seeking a Governance Officer to join the Governance and Member Services team at the Guildhall. You will arrange, attend and establish accurate records of committees and sub-committees and carry out administrative actions as required.

You will develop relationships with Chairs, Members and officers to advise and support through the committee process, coordinate agendas, and ensure decisions are properly recorded and archived.

Qualifications

• Experience in governance and committee administration.
• Ability to develop effective working relationships with Chairs, Members and officers.
• Drafting reports, briefing papers and minutes.
• Strong attention to detail and ability to handle multiple tasks under pressure.

Responsibilities

• Develop effective working relationships with Chairs, Members and officers across the Corporation to advise and support through the committee process.
• Coordinate agendas for meetings to a high standard and in line with Local Government legislation.
• Ensure decisions are recorded and formal documentation archived.
• Draft reports and briefing notes for Chairs, Members and officers and undertake research as required.
• Monitor the Town Clerk's complaints inbox and process emails per defined procedure.
• Provide cover for the Corporation's Freedom of Information Officer in their absence.

Skills

Committee administration

Stakeholder communication

Documentation

Analytical thinking

Tools

MS Office

Job description

Level of DBS required for this role: None required

Level of vetting required?: No security vetting is required

Is this a politically restricted post?: Yes

Does this post require a Baseline Personnel Security Standard (BPSS) check?: No

Hours of Work/Work Pattern: Monday to Friday, 9:15am - 5:00pm.

The City of London Corporation has a special role and a wide remit that goes beyond that of an ordinary local authority. We look after the City on behalf of everyone who lives, works and visits here, and are committed to promoting opportunity, diversity, innovation, heritage and so much more. We are currently looking for a Governance Officer to join us in the Guildhall.

In thisimportant roleyou'llsupport the Corporationby arranging,attendingandestablishingan accuraterecord of various committees and sub-committees, and take administrative action asrequired.Amongst your other responsibilities,we'll expect you to:

Develop effective working relationships with Chairs,Membersand officers across the Corporationin order toadvise and support them through the committee process, and be the first point of contact for all queries from them

Coordinateagendas for meetings, ensuring that these are presented to a high standard andin accordance withLocal Government legislation

Ensure that decisions made are correctly recorded and all formal documentation is archived

Draft reports and briefing notes for Chairs,Membersand officers, and undertake any necessary research activities

Monitor the Town Clerk's complaints inbox and ensure that all emailed complaints are processedin accordance withdefined procedure

Provide cover for the City Corporation's Freedom of Information Officer in their absence.

Capable of understanding and applyingcommittee processes to a high standard, and of interpreting this complex area ina simple way,you'llhave significantexpertisewhen it comes to using your knowledge to run committee meetings and guide Chairpersons. You will have worked in a local authority environment or similar organisation within a Governance and Member Services context, and we'll expect you to have experience of drafting reports, briefing papers and minutes.

Ready to work under pressure and build excellent working relationships with officers within departments, your ability to pay close attention to detail andmaintaina high standard of work during busy times will be first-class. You should also demonstratetact,discretionand diplomacy, have excellent knowledge of local authority functions, and a thorough understanding of committee administration processes.

An excellent communicator and witha high levelofproficiencyin the use of IT and the Microsoft suite of software,you'llalso be ready to contribute to the development and review of policies and procedures.

If this role is advertised as a secondment, secondments are subject to the agreement of your department releasing you, therefore, you need to discuss this with your line manager prior to applying. The purpose of this will be to discuss what, if any,impactyour secondment might have on the service and service delivery should your application be successful, and how this might be addressed.

The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive andequitableacross the whole organisation, to ensure that everyonehas the opportunity tothrive in the work that we do.

Closing date: 23:59pmon4 September 2026

Interviews will be held on18 September 2026

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

Because our roles are so varied, wedon'thave a 'one size fits all' policy for workplace attendance. How many days a weekyou'llbe required to attend your workplace will depend on the requirements of your role.It'simportant that you understand the requirements before applying to ensure youare able tomeet them. We are committed to considering requests to work flexibly and job share. Requests will be considered by the recruiting manager in line with our policies and business needs.

For more information on our categories for workplace attendance, please view our guide here .

We will be reviewing this policy and approach at regular intervals to ensurewe'remeeting our attendance needs.