Administration Manager

Aramark; Greater London; Hybrid; GBP 42,000 - 60,000; Full time

Job summary

Aramark UK is seeking an experienced Chef Deployment Team Administration Manager to lead the administration function supporting the Relief Chef Team, ensuring efficient deployment of chefs across the business.

You will work with Operations, Recruitment, Finance, Payroll and HR to drive workforce planning, process improvements, and robust governance. This role offers an opportunity to lead a high-performing admin team in a fast-paced, multi-site environment.

Qualifications

• Proven experience leading administrative, scheduling, or workforce coordination in a fast-paced environment.
• Strong people management skills including coaching, performance management, and workload allocation.
• Experience designing and improving processes, systems, and standard operating procedures.
• Knowledge of workforce planning, resource deployment, and managing changing operational demands.
• Experience handling payroll inputs, expenses, travel, accommodation, and financial controls.
• Strong analytical and reporting skills, with the ability to produce and interpret management information and forecasts.

Responsibilities

• Lead the administration function supporting the Relief Chef Team, ensuring an efficient and professional service.
• Oversee the allocation and deployment of relief chefs to meet business requirements.
• Develop, implement, and continuously improve administrative processes, systems, and controls.
• Monitor workforce utilisation and produce forecasting and management information reports.
• Manage payroll inputs, expenses, travel, accommodation, and cost-recovery processes.
• Ensure compliance with right-to-work, training, certification, and company governance requirements.
• Produce accurate financial and operational reports to support decision-making and budget control.
• Manage, coach, and develop the administration team, setting clear service standards and performance expectations.

Skills

People management

Workforce planning

Process design

Process improvement

Payroll administration

Reporting & forecasting

Data analysis

Job description

Aramark UK are recruiting a Chef Deployment Team Administration Manager will lead the administration function supporting the Relief Chef Team, ensuring the efficient, compliant, and cost-effective deployment of chefs across the business. Working closely with Operations, Recruitment, Finance, Payroll, and HR, the role is responsible for workforce planning, process improvement, financial controls, and delivering accurate management information.

This is an excellent opportunity for an experienced administrator and people manager to drive operational excellence, establish robust systems and processes, and lead a high-performing team within a fast-paced, multi-site environment.

We are committed to safeguarding and promoting the welfare of children and young people, and we expect all employees and workers to share this commitment. All roles are subject to safer recruitment checks, including references and a PVG check, in line with Keeping Children Safe in Education (KCSIE).

Job Responsibilities

• Lead the administration function supporting the Relief Chef Team, ensuring an efficient and professional service.
• Oversee the allocation and deployment of relief chefs to meet business requirements.
• Develop, implement, and continuously improve administrative processes, systems, and controls.
• Monitor workforce utilisation and produce forecasting and management information reports.
• Manage payroll inputs, expenses, travel, accommodation, and cost-recovery processes.
• Ensure compliance with right-to-work, training, certification, and company governance requirements.
• Produce accurate financial and operational reports to support decision-making and budget control.
• Manage, coach, and develop the administration team, setting clear service standards and performance expectations.

Key Requirements:

• Proven experience leading an administrative, scheduling, or workforce coordination function in a fast-paced environment.
• Strong people management skills, including coaching, performance management, and workload allocation.
• Experience designing and improving processes, systems, and standard operating procedures.
• Knowledge of workforce planning, resource deployment, and managing changing operational demands.
• Experience handling payroll inputs, expenses, travel, accommodation, and financial controls.
• Strong analytical and reporting skills, with the ability to produce and interpret management information and forecasts.

About Aramark

At Aramark UK, we are committed to creating a diverse and inclusive workplace where everyone is valued and empowered to thrive. As a proud Disability Confident employer, we actively encourage applications from individuals of all abilities and are dedicated to supporting employees with disabilities throughout their career journey.
We ensure our recruitment process is accessible, and reasonable adjustments are available at every stage, from application to interview and employment. If yourequireany accommodations or have any questions, please reach out to our recruitment team – [e-mail]
Join us in fostering a workplace where everyone can achieve their full potential.