Administration Lead

Nnuh Colney Lane; Colney; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Flexible working hours

Staff Physiotherapy (Fast Track)

Prayer room on-site

Discounted gym memberships

Excellent pension scheme and annual-le

Wagestream access

Free Park & Ride to Colney Lane

Confidential counselling service

On-site Nursery

On-site cafes with staff discounts

Career development opportunities

Flexible staff bank

Salary sacrifice schemes

Job summary

Norfolk and Norwich University Hospital (NNUH) is seeking an organised and proactive administrator to support a busy department. You will coordinate daily activities, manage diaries, assist ESR and recruitment processes, and ensure deadlines are met with high-quality service.

The role involves complex diary management across the department, supporting onboarding of new starters, and maintaining staffing levels during periods of absence.

Qualifications

• Ability to coordinate day-to-day administrative activity and ensure deadlines are met.
• Experience supporting ESRs and recruitment processes.
• Ability to monitor workload and allocate staffing to cover sickness or busy periods.

Responsibilities

• Assist in day-to-day management of the administrative team and distribute tasks.
• Support ESRs and recruitment processes for the department.
• Monitor workload and adjust staffing during sickness or high workload.

Skills

Diary management

Administrative coordination

Stakeholder liaison

Recruitment support

Job description

Are you organised, proactive and solutions-focused, with a passion for delivering an excellent administrative service? This is an exciting opportunity to play a central role in supporting the smooth and effective running of a busy department. The postholder will coordinate day-to-day administrative activity, ensuring workloads are effectively managed, deadlines are met and operational challenges are resolved quickly. As a key point of contact, they will build strong relationships with colleagues, departmental leads and external stakeholders, providing a responsive and professional service. Working across a range of disciplines, they will support ESR and recruitment processes, helping to ensure a smooth onboarding experience for new starters. They will also provide complex diary management and forward planning, particularly during periods of absence or increased workload, helping to maintain appropriate staffing levels and continuity of service. They will coordinate departmental meetings and forums, support meeting preparation and use digital tools to track actions and progress. They will also help ensure the department maintains high standards and complies with relevant legal, regulatory and organisational requirements. This is a varied and rewarding role for someone who is adaptable and takes initiative. If you are committed to delivering high-quality administrative support and thrive in a fast-paced, collaborative environment, we would love to hear from you. To support the delivery of a high quality, safe and compassionate healthcare service, all staff are expected to act as a role model to others in all aspects of their work and consistently demonstrate NNUH's 'PRIDE' values of People focused, Respect, Integrity, Dedication and Excellence and demonstrate behaviours that support and encourage an inclusive culture.

• Assist in the day-to-day management of the administrative team, ensuring tasks are efficiently distributed and deadlines are met, while resolving any staffing issues or operational challenges.
• Support the management of ESRs and recruitment processes for the department.
• Monitor and manage the administrative workload, adjusting staffing levels during sickness or increased workload, ensuring all duties are covered efficiently.
• Support the Administration Manager in maintaining accurate patient waiting lists and ensuring compliance with the Patient Access Policy, reducing the risk of breaches.
• Coordinate administrative tasks related to outpatient and inpatient clinics, ensuring that all activities are efficiently supported and scheduled.
• Provide core administrative support for the department, inclusive of administering identified departmental meetings and forums, utilising digital tool to record, track and hold oversight of actions as needed.
  Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!

The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.

We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity. We can offer you the full range of NHS benefits/discounts and in addition:

• Flexible working hours
• Fast Track Staff Physiotherapy Service
• Multi Faith prayer room at NNUH Colney Lane site
• Discounted gym memberships
• Excellent pension scheme and annual leave entitlement
• Wagestream - access up to 40% of your pay as you earn it
• Free Park & Ride service direct to NNUH Colney Lane site
• Free 24-hours confidential counselling support
• On-site Nursery at NNUH Colney Lane
• On-site cafes offering staff discounts at NNUH Colney Lane
• Support in career development
• Flexible staff bank
• Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics

Please refer to the Job Description for the full specification of responsibilities and requirements for this post.

Please note that this advertised position, which is part of occupation code 4142 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role.