Administration Coordinator IMRY

University of York; Ambleside; On-site; GBP 26,000 - 30,000; Full time

Job summary

A prominent UK educational institution is looking for an IMRY Administration Coordinator to manage diverse administrative tasks and support strategic operations at the Institute of Mental Health Research in York. This role demands excellent communication, problem-solving skills, and the ability to work independently. The coordinator will handle event management, facilitate research collaborations, and engage with various teams. The university emphasizes diversity and inclusion and offers flexible working arrangements.

Benefits

Family-friendly flexible working arrangements

Inclusive facilities and forums

Qualifications

• Able to handle competing priorities and organize workload effectively.
• Ability to work independently without direct supervision.
• Experience in managing budgets and a background in higher education research is advantageous.
• Demonstrated experience in building relationships across teams.

Responsibilities

• Develop an understanding of IMRY and support strategic operations.
• Facilitate and support research and event management.
• Attend meetings and workshops to strengthen partnerships.

Skills

Excellent communication skills

Problem-solving skills

Ability to multitask

Budget management

Interpersonal skills

Experience with digital systems

Job description

As IMRY Administration Coordinator, you will develop an in‑depth understanding of IMRY, working closely with the Director to facilitate and support strategic operations and research. You will be expected to act with a degree of independence to prioritise and manage a diverse range of administrative tasks including general and specialised administration, strategic committee and governance support, research and event management, and both internal and external communications.

While aligned with IMRY, this position is also part of a wider team of professional services staff (PSS) working across the University of York's four core research institutes but not part of a completely shared service. This requires flexibility to collaborate with and support other coordinators on various projects and events, and to provide administrative assistance to specialised staff in areas such as finance, communications, and business development as required.

The role holder will need excellent communication and interpersonal skills, along with the ability to multitask and prioritise to meet the dynamic needs of the research institute. You will attend various meetings, events and workshops in person to strengthen and develop IMRY's internal and external partnerships.

• Able to handle competing priorities, organise your own workload and the workload of other team members to meet deadlines.
• Ability to work independently without direct supervision.
• Sound problem‑solving skills and the ability to make judgement and take initiative when dealing with complex queries.
• Experience of managing budgets and an understanding of the research environment in higher education would be advantageous.
• Excellent communication skills (verbal and written) and demonstrated experience of building relationships across multiple staff groups or teams.
• Able to gather, analyse, interpret and report data/information and to utilise digital systems to present and communicate this data; experience of maintaining websites and social media is desirable.

This is an exciting opportunity to play a key role in the Institute of Mental Health Research at York (IMRY), a research institute driving bold and collaborative research, working with partners across disciplines to improve how we understand, prevent, and treat mental health conditions.

At IMRY, we collaborate with external partners across the NHS, social care, education, academia, the justice system, industry, charities, and communities to ensure our research is grounded in real‑world challenges.

Through innovative and interdisciplinary approaches, we generate evidence that informs better policies, practices, and interventions, helping to improve lives and strengthen communities.

The University strives to be diverse and inclusive — a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University.

We offer family‑friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork