Administration Assistant (92967)

Liverpool-School-of-Tropical-Medicine; Liverpool; On-site; GBP 18,000 - 21,000; Part time

Benefits offered by this job

Career development

Wellbeing support

Pension schemes

Cycle to work

Staff membership

Job summary

Liverpool School of Tropical Medicine is seeking an experienced part-time Administrator to support the Clinical Diagnostic Parasitology Laboratory in Liverpool. You will transcribe patient data and test results into clinical reports, and input data onto invoices for multiple tests while maintaining manual filing systems.

The role requires strong MS Word/Excel skills, meticulous numerical ability, and a confidential approach to handling patient data in a regulated environment.

Qualifications

• Experience transcribing data and generating reports.
• Proficient in MS Word and Excel templates.
• Strong numerical and data-entry skills.
• Excellent communication and confidentiality.
• Experience in regulated environments preferred.

Responsibilities

• Transcribe patient data and specialised test results onto clinical reports using Word/Excel templates.
• Data input onto clinical invoices for multiple tests to multiple users.
• Maintain manual filing systems of patient records.
• Keep relevant people updated on progress and records.
• Compliance with departmental policies, confidentiality, and GDPR.

Skills

Data entry

Administration

GDPR

Numerical skills

Organised

Analytical

Tools

Microsoft Word

Microsoft Excel

Job description

Careers | Liverpool School of Tropical Medicine

We are excited you have visited our Careers page. We are seeking talented individuals that are excellent in their field of expertise and are posed with all potential and skills necessary to help us meet future business challenges.

Reference: AUG20269666

Expiry date: 2026-09-11 16:00:00.000

Location: Liverpool

Part-time (28 hours per week), permanent appointment

Based in Liverpool

We are seeking an experienced Administrator to provide support to the Clinical Diagnostic Parasitology Laboratory within the Clinical Sciences Department. Reporting to the CPDL Unit Manager, in this role you will transcribe patient data and specialised test results onto clinical reports manually using Microsoft word and excel templates, you will also input data onto invoices in order to charge numerous users for the diagnostic work carried out in the unit, as well as maintaining manual paper-based filing systems.

Key Responsibilities are (but not limited to):

• Transcribe patient data and specialised test results onto clinical reports using Microsoft word and excel templates


• Data input onto clinical invoices for multiple tests to multiple users,


• Maintain manual hard copy filing systems of patient records


• Keep relevant people updated on progress and updating relevant records


• Compliance with departmental policies, confidentiality, and GDPR

The ideal candidate will have excellent communication skills, Microsoft excel and word skills with project-based general and financial administration experience, ideally within a clinical environment.

The candidate will also ideally demonstrate:

• Relevant data input experience using Microsoft word and excel


• Proven experience of working in a regulated environment


• Proven administrative and numerical skills with the ability to work accurately with numbers and patient data


• Organised and analytical approach to work


• Strong analytical skills, with meticulous attention to detail


• Proficient computer skills with inclusive of MS Office Software especially Excel and Word


• Proactive approach to problem-solving by identifying issues and finding appropriate solutions

Experience of moving/assisting a move to an electronic database would be desirable as this is something we are aiming for in the near future.

For a full list of essential and desirable criteria please refer to the job description and person specification

Additional benefits of joining LSTM:

• Access to support for your career growth through a variety of internal and external learning and development opportunities


• Employee Assistance Platform offering a range of wellbeing initiatives and support, in addition to high-street discount offers


• 30 days annual leave, plus 8 UK bank holidays, in addition to 6 Christmas closure days


• Generous occupational pension schemes including USS (Universities Superannuation Scheme) and NHS pension schemes (subject to eligibility)


• Government backed "cycle to work" scheme


• Affiliated, discounted staff membership to the University of Liverpool Sports Centre


• A range of enhanced family friendly policies

Expected date of interviews: 24th September 2026