Administration Assistant

Orders of St. John Care Trust; Wheatley; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

28 days holiday

Weekend pay enhancements

Free DBS

Employee assistance programme

Refer a Friend scheme

Blue Light Card and My Rewards

Job summary

Orders of St. John Care Trust is seeking an Administration Assistant at Wellford Gardens, Wheatley. You will support the Home Manager with reception, administrative and basic finance activities to keep daily operations running smoothly.

You’ll be the first point of contact for visitors, ensure infection control compliance, and help coordinate testing, couriers and related tasks. You’ll also assist with planned events and maintain a friendly, professional environment for residents and staff.

Qualifications

• Experience in administrative or reception roles and proficient with Microsoft Office.
• Experience handling cash and keeping reports up to date.
• Maths and English to GCSE level preferred.

Responsibilities

• Provide reception, admin and basic finance support to ensure the home runs smoothly.
• Be the first point of contact for visitors and ensure infection control rules are followed.
• Coordinate testing requirements, arrange couriers and manage related tasks.

Skills

Administrative experience

Reception experience

Microsoft Office

Cash handling

Education

GCSE Maths and English

Tools

Microsoft Office

Job description

We’re one of the largest not for profit care provider in the UK, specialising in providing high quality, person-centred care for older people, in care homes and extra care housing nationwide.
At OSJCT we care about our residents and we care about each other. That means you’ll enjoy great career development working for an expanding organisation. Because we’re a not for profit trust, we invest every penny we make in the people who live in our homes and the people who work here too. This means better quality care and lovely homes for our residents, along with competitive wages and great training and development for our people.
We provide outstanding care, working closely with leading experts on dementia and elderly care. And we’re currently modernising our portfolio of care homes – refurbishing our existing homes and moving into new, inspiring, contemporary care homes too.
As we expand nationwide, we need more people with the right mix of skills, passion and ambition to help us grow even more.

Administration Assistant

Location: Wellford Gardens, Wheatley, OX33 1ND

ABOUT THE ROLE

You’ll support the Home Manager with a full range of reception, administrative and basic finance activities to ensure the Home runs smoothly. Often the first point of contact for enquiries, you’ll demonstrate a professional and welcoming manner to all those who visit, live and work in our homes. You will be responsible for ensuring that all our visitors follow the infection control rules in force at any given time, also taking the lead on coordinating any testing requirements, organising couriers and associated administrative tasks.

Our homes are fun, so you’ll also assist with the planning and management of events that take place in the home, including celebrating residents’ milestone birthdays, fetes, employee presentations or other activities planned by our Activities Coordinator.

In joining us, you’ll also become part of our extended family. You’ll work alongside other team members who are passionate about providing a safe environment, as well as warmth and kindness to all those who live and work in our homes.

Wellford Gardens is our first luxury new build incorporating all-inclusive in the comfort of luxurious surroundings. It will include en-suite bedrooms, fresh air ventilation, acoustic monitoring, landscaped gardens, private dining, hair and beauty facilities, cinema, lounge and sun terrace. The home is located just off the A40 on Park Hill in Wheatley. Wellford Gardens is a three-storey home with 65 bedrooms, offering residents round-the-clock residential and dementia care. The home design includes innovative new technologies including E-care and providing person centred care with many personalised options.

AND IN RETURN

The Trust is a great place to work; we’ve been providing care for almost 1,000 years and we’re currently the second largest not-for-profit provider in the UK. Not-for-profit means that we reinvest every penny we make into our residents, colleagues and the care homes we live and work in. Therefore, we offer a great range of benefits, including a competitive salary, training and development. Alongside keeping our colleagues safe with PPE and daily testing

• 28 days holiday (including Bank Holidays)
• Higher rates of pay at weekends (delete for Oxon)
• Free DBS
• Access to our Employee Assistance Programme
• Refer a Friend scheme rewarding you up to £1000 for every recommendation you make who successfully starts working for us
• Blue Light Card and “My Rewards” programme, offering you discounts on shopping, days out, restaurants and much more

ABOUT YOU

You will have previous experience from an administrative or reception job and confident using Microsoft Office. In addition, you’ll have experience of handling cash and keeping reports up to date. Ideally you will have your Maths and English to GCSE level. But most importantly you will be c omfortable in an elderly care setting, able to relate to our residents in a caring and sensitive manner.

This is a busy and varied role, so you’ll need to be efficient and organised and happy to use your initiative to ensure all tasks are completed in a timely manner. And as the first person who many of our visitors will speak to or see, you will have excellent communication and interpersonal skills.