Administration Assistant

Thehambleschool; Southampton; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established educational institution is seeking an Administration Assistant to enhance its dynamic Admin Office Team. This role is pivotal in managing communication with students, parents, and staff, while also handling various administrative tasks. The ideal candidate will possess strong interpersonal skills, a proactive approach to workload management, and a passion for supporting the educational environment. With a focus on staff well-being and personal career development, this position offers a vibrant workplace where you can thrive and contribute to the school's ongoing success.

Benefits

Positive working environment

Career development opportunities

Free gym and swimming facilities

Discounted childcare placements

Free on-site parking

Good local public transport links

Qualifications

• GCSE Level education with 5 passes at Grade C or above including Maths and English.
• Effective interpersonal and communication skills are essential.

Responsibilities

• Manage and coordinate reprographic requests from staff and provide communication to parents.
• Support Reception duties and monitor the school’s main mailbox.

Skills

Interpersonal Skills

Communication Skills

Time Management

Initiative

Patience

Education

GCSE Level with 5 passes at Grade C or above including Maths and English

Tools

Microsoft Office

SIMs

Job description

The following content displays a map of the jobs location - The Hamble School, Satchell Lane, Southampton

Working Hours:

37

Establishment Name and Location:

The Hamble School, Satchell Lane, Southampton

Closing Date:

09/05/2025

Job Category:

Support

Local Authority:

Hampshire

Phase of Education:

Secondary

Job Introduction

We are offering an exciting opportunity to join The Hamble School during a period of rapid improvement and change. Our vision ‘We Care, We Aim High, We Learn and Achieve Together’ encapsulates the work we do every day. Our intake numbers are increasing – we currently have 1170 students and are looking to expand our staffing further.

We are looking to appoint an Administration Assistant to join our busy Admin Office Team. The role works closely with all staff at The Hamble School, including teachers, support staff and the leadership team.In addition, the Administration Assistant works closely with students, parents and visitors to the Main Office to provide a quality and efficient service.The Administration Assistant will be busy managing and coordinating all reprographic requests from staff, providing communication to parents, supporting with Reception duties, monitoring the school’s main mailbox and monitoring office stationary stock levels.

The successful candidate will need to:

• Be educated to GCSE Level with 5 passes at Grade C or above including Maths and English
• Have effective interpersonal and communication skills
• Have the ability to prioritise workloads, work to deadlines without supervision
• Uses their initiative to complete tasks, asking for support when required
• Enjoys working with people and can develop good working relationships with staff across the school
• Have knowledge of school systems such as SIMs (desirable)
• Have experience in the use of Microsoft Office, especially Excel (desirable)
• Be patient and calm under pressure: managing their own time effectively

This role works in a busy, and sometimes challenging, environment and we need someone with resilience, initiative, good time management, patience and a willingness to provide an excellent support service to our staff, students and parents.

In return, we can offer you:

• a positive and optimistic working environment focused on staff well-being, student welfare, progress and high standards of achievement and behaviour;
• opportunities to engage with Hampshire Apprenticeship scheme.
• personal career development to assist you in the fulfilment of your ambitions;
• a well-equipped campus with excellent gym and swimming facilities run by Everyone Active which staff can take advantage of for free.Access to leisure and sports classes at heavily discounted membership rates and preferential rates for family members;
• the opportunity to apply for discounted childcare placements with Hamble Early Years Centre which is based directly next to the school;
• free on-site parking and good local public transport links to the school (bus/ rail).

We welcome visits to the school to see us in action and invite you to come and have an informal chat and meet the Headteacher.

To apply please click the "Apply for this job" button. If you currently work in a school, please ensure your first reference is from your current Headteacher.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

We look forward to receiving your application.

Safer Recruitment

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.