Administration Assistant

Cambian Group Plc; Rhyl; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Cambian Benefits

Job summary

Cambian Group Plc is seeking an Administration Assistant to provide administrative and finance-related support at Cambian Pengwern College in Rhyl. The role involves liaising with stakeholders, supporting financial aspects of the college, and delivering high-quality customer service both internally and externally.

The post requires strong organizational skills, attention to detail, and the ability to meet strict deadlines while working as part of a team.

Qualifications

• Competent with spreadsheets and databases.
• Finance administration experience preferred.
• MS 365 competency required.

Responsibilities

• Handle petty cash and balance weekly.
• Oversee weekly pre-payment card uploads and checks.
• Process and distribute student allowances; maintain records.
• Carry out weekly finance reconciliations and related spreadsheets.
• Assist with procurement and departmental expenditures.
• Maintain accurate financial, management and admin records.
• Provide reception cover and general office duties (emails, calls, copying).
• Attend meetings and training; minute meetings when required.
• Undertake other duties as required.

Skills

Spreadsheets

Databases

MS 365

Job description

Administration Assistant

Cambian Pengwern College Location: Rhyl, Denbighshire

Salary:£26,436.80 + Cambian Benefits

Contract type: Permanent., Full Time Monday- Friday 08.00 – 4.30pm

This is a fantastic opportunity to join Cambian Pengwem College at a really exciting time and to play an integral part in the team approach to support in the positive change and reinvigoration of the College. The senior leadership team has a clear vision for the Growth of the service and is in the process of overseeing a number of ongoing developments. The College has a proud and successful tradition of supporting young people between the ages of 16-25 to build valuable life skills and gain qualifications and confidence that will support them on their journey towards future independence.

Purpose of the role:

As the Admin Assistant you will be responsible for the provision of administrative and finance related support within the college, undertaking a key role in providing a first-rate customer service both internally and externally. You will effectively liaise with a range of stakeholders, work with the admin team to support the financial aspects of the College.

Key Tasks for Administration Assistant are:

• Take responsibility for Petty Cash ensuring it is balanced on a weekly basis.
• Oversee weekly pre-payment card uploads and card checks.
• Oversee and distribute student weekly allowances.
• Complete weekly finance reconciliations and associated spreadsheets.
• Assist with procurement for the College and departmental expenditure.
• Keep good, accurate financial, management and administration records, which are easy for others to access as required.
• Carry out general office procedures including: reception cover, photocopying, sending information by email, answering telephone and redirecting calls as necessary.
• Participate in meetings and training events as required.
• Minute meeting as and when required.
• Undertake other duties as required.

Personal Qualities

An excellent organizer

Excellent attention to detail

Ability to work to strict deadlines

Ability to work as part of a team

Able to priorities and work without constant supervision

Experience Essential

• Competent with spreadsheets and databases
• Finance administration
• MS 365 competency

We pride ourselves on being an Equal Opportunities Employer. And we are committed to safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks.

Cambian will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern.

Although The Cambian Group are a sponsored employer we are currently unable to offer sponsorship at this time.