Legal Secretary / Administration Assistant

Chadwick Nott; Torquay; Sur place; GBP 25 000 - 32 000; Plein temps

Avantages offerts par ce poste

Résumé du poste

Chadwick Nott is seeking an experienced Legal Secretary / Administration Assistant to join a busy Residential and Commercial Property team in South Devon. You will provide secretarial and administrative support across a range of property matters, helping transactions progress efficiently while delivering high levels of service to clients and third parties.

Key duties include handling client and third-party contacts, managing files and diaries, transcribing documents, ordering searches, and

Qualifications

• Previous legal secretarial or legal administration experience.
• Property law experience, ideally residential and/or commercial conveyancing.
• Strong IT skills and experience using case management systems.
• Excellent organisational and time-management abilities.
• Strong communication and client care skills.
• Ability to work independently and as part of a team.
• Excellent attention to detail and ability to prioritise competing demands.

Responsabilités

• Act as a first point of contact for clients, agents and third parties.
• Managing telephone enquiries and providing updates on transactional progress.
• Opening new client files and maintaining accurate records throughout the lifecycle of a matter.
• Updating and managing electronic and paper-based files.
• Digital transcription of legal documents and correspondence.
• Ordering property searches and monitoring results.
• Liaising with fee earners and other members of the property team.
• Managing diaries, appointments and schedules.
• Assisting with file storage and document retrieval procedures.
• Providing general administrative and secretarial support to the department.
• Supporting front-of-house and client-facing responsibilities where required.

Connaissances

Legal secretarial

Administration

Property law

Case management

Time management

Communication

Teamwork

Attention to detail

IT skills

Outils

Case management systems

Description du poste

Legal Secretary / Administration Assistant

South Devon

Competitive salary

An excellent opportunity has arisen for an experienced Legal Secretary / Administration Assistant to join a busy Residential and Commercial Property team within a well-established South Devon law firm.

This role will provide key secretarial and administrative support to fee earners across a range of residential and commercial property matters. The successful candidate will play an important role in ensuring transactions progress efficiently while delivering an excellent level of service to clients and third parties.

Key responsibilities will include:

• Acting as a first point of contact for clients, agents and third parties
• Managing telephone enquiries and providing updates on transactional progress
• Opening new client files and maintaining accurate records throughout the lifecycle of a matter
• Updating and managing electronic and paper-based files
• Digital transcription of legal documents and correspondence
• Ordering property searches and monitoring results
• Liaising with fee earners and other members of the property team
• Managing diaries, appointments and schedules
• Assisting with file storage and document retrieval procedures
• Providing general administrative and secretarial support to the department
• Supporting front-of-house and client-facing responsibilities where required

The successful candidate will have previous experience supporting a busy Residential and/or Commercial Property team and be confident working within a fast-paced legal environment.

Candidates should possess:

• Previous legal secretarial or legal administration experience
• Property law experience, ideally within residential and/or commercial conveyancing
• Strong IT skills and experience using case management systems
• Excellent organisational and time-management abilities
• Strong communication and client care skills
• The ability to work both independently and as part of a collaborative team
• Excellent attention to detail and the ability to prioritise competing demands

This is an excellent opportunity to join a friendly and supportive firm with deep roots in the local community, offering a collaborative working environment and the chance to develop your career within a well-respected property team.

*At Chadwick Nott, we are committed to developing a diverse and inclusive culture as well as supporting our large client network achieve the same. We are an equal opportunities employer and encourage applications of all qualified candidates regardless of their age, sex, race, disability, sexual orientation, disability, culture or anything other personal characteristic. We champion and celebrate diversity in the workplace. Where a level of experience is indicated, please note that this is only a guideline.*