Administration Assistant

Weightmans; Newcastle upon Tyne; Hybrid; GBP 18,000 - 26,000; Full time

Job summary

Weightmans is seeking an Administration Assistant to support a busy team with data entry, filing, and general admin duties. You will assist case handlers, manage documents, and support with IT equipment setup and court hearing monitoring.

The role requires strong IT skills, excellent communication, and the ability to multitask and meet deadlines in a collaborative environment. A flexible approach and team-focused mindset are essential.

Qualifications

• Strong IT skills and proficiency with common office software
• Excellent written and verbal communication skills
• Good time management and organisational abilities
• Ability to multitask and prioritise under deadlines
• Team player with initiative and adaptability

Responsibilities

• Input data onto electronic databases and manage case files
• Take meeting notes and handle routine document preparation
• Open new files and perform checks for setup
• Scan, print, copy and file documents for case handlers
• Coordinate post and communications and support IT equipment setup
• Monitor virtual court hearings and manage filing systems

Job description

About your new role

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route

As an Administration Assistant you will be report to your Support Team Manager/Team Manager and you will play an integral role in the efficient running of the team. You will assist the case handlers in the team by carrying out general case and file management duties, including tasks such as:

• Inputting data onto electronic databases
• Sending post out of the office
• Undertaking outbound telephone calls (under case handler supervision)
• Taking meeting minutes
• Setting up IT equipment
• Monitoring virtual court hearings
• Filing of correspondence, documents and notes etc. on case files
• Maintaining the filing system of all case files
• Archiving files subject to the supervision of the appropriate case handler
• Assisting with printing, saving to case and copying of all documents and preparing correspondence
• Scanning and allocating post to case plans
• Copying, scanning and printing for case handlers
• Taking telephone messages for case handlers
• Assisting in preparation of document bundles
• Printing out various documents
• Opening new files including performing necessary checks and set up etc.

About You

Ideally you will have previous experience of working in a similar role and in a similarenvironment. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:

• Excellent IT skills
• Excellent communication skills
• Excellent time management and organisation skills
• Ability to multi-task and prioritise
• Ability to work to strict deadlines and targets
• Ability to work as part of a team and on own initiative.

Why work for us

Come and join ouraward-winningorganisation and be part of a team where people truly matter.

Weightmansis a Leading national law firm, with strong international capabilities.

Weightmans has been recognised as a leading employer for the 19th consecutive year at Britain’sTop Employers awards, and rankingtop 10in the list, the firm has also secured top positions in Chambers UK.

Why work for us? Take a look:Work for Weightmans: voted a top employer | Weightmans

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Work for a firm where people matter – work for Weightmans

We welcome applications from people of all backgrounds and identities and are committed to fostering an inclusive workplace where everyone feels respected, supported and able to reach their full potential. Our people-first culture is at the heart of everything we do, making Weightmans a place where you can develop your career and thrive.

Curious about what is it like to work at our firm? Visit ourLife at Weightmanspage for insights into our employee initiatives, responsible business commitments and much more!