Administration Assistant

Schools’ Choice; Corby; On-site; GBP 1,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Support professional to join their Repairs & Maintenance Team. This office-based role involves providing essential administrative assistance, managing communications, and ensuring efficient operations. You'll be responsible for maintaining records, scheduling meetings, and supporting team members in delivering high-quality service. If you have strong administrative skills, attention to detail, and a knack for communication, this is an exciting opportunity to contribute to customer satisfaction and operational efficiency in a dynamic environment.

Qualifications

• Strong administrative skills with attention to detail are essential.
• Proficiency in using computer systems, including databases and accounting packages.

Responsibilities

• Provide essential administrative assistance to the Repairs & Maintenance Team.
• Maintain effective filing systems and ensure accurate record-keeping.
• Handle inquiries from tenants, residents, and contractors.

Skills

Administrative Skills

Communication Skills

Interpersonal Abilities

Attention to Detail

Multi-tasking

Education

Relevant Administrative Experience

Tools

FMS Computerized Accounts Package

Integrated Housing Management System

Database Management Systems

Job description

Administrative Support - Repairs & Maintenance Team

Location: Corby

Job Type: Full time 37 hours per week

Salary: Hourly rate £13.69

Length of assignment: Temporary until 30/06/2025

This is an office-based position.

Opus People Solutions is recruiting on behalf of North Northamptonshire, seeking an organized and proactive Administrative Support professional to join our Repairs & Maintenance Team. In this role, you will provide essential administrative assistance, contribute to customer satisfaction, and help maintain efficient operations within the team.

Key Responsibilities:

1. Arrange meetings and maintain electronic diaries for team members.
2. Open and distribute correspondence as appropriate.
3. Maintain an effective filing system and ensure accurate record-keeping.
4. Respond to standard correspondence, typing letters and other documents, and managing communications on behalf of the Repairs Coordinator, Repairs Officer, and Team Leader.
5. Conduct research and data gathering exercises as directed.
6. Maintain databases related to service-specific issues.
7. Issue orders to external contractors and companies for goods and services.
8. Ensure accurate project records to satisfy audit requirements and demonstrate good financial control.
9. Assist with administrative duties in accordance with relevant regulations, including health and safety compliance.
10. Produce regular monitoring reports on project progress, budget status, and customer satisfaction.
11. Schedule works for the Void Team using in-house systems as directed.
12. Utilize the FMS computerized accounts package to place orders, receipt goods, and process invoices.
13. Update the Integrated Housing Management System and maintain accurate records for housing.
14. Handle inquiries from tenants, residents, and contractors, providing solutions and support.
15. Communicate effectively with stakeholders through letters, memos, and internal communications.
16. Maintain knowledge of administration systems and procedures.
17. Archive data as needed and take on additional duties as required.

Qualifications:

1. Strong administrative skills with attention to detail.
2. Excellent communication and interpersonal abilities.
3. Proficiency in using computer systems, including databases and accounting packages.
4. Ability to manage multiple tasks and prioritize effectively.
5. Knowledge of health and safety regulations is a plus.

How to Apply!