Administration Assistant

CRS Professionals (UK) Ltd; Bromsgrove; On-site; GBP 20,000 - 28,000; Full time

Job summary

A leading construction and consulting engineering company is seeking an experienced Administration Assistant to join their Pre-Construction Team in Bromsgrove. This office-based role involves vital administrative support during the pre-construction phase, including managing documentation and assisting with various tasks. The ideal candidate will possess strong organizational skills and excellent communication abilities, with a proactive approach to work.

Benefits

Early finish at 1pm on Fridays

Qualifications

• Solid experience in an office-based administration role.
• Proficiency in using computers and relevant software.
• Portal systems admin experience is desirable but not essential.

Responsibilities

• Manage project-related documentation and maintain databases.
• Coordinate site visits and liaise with relevant parties.
• Provide support and training for new and existing team members.

Skills

Communication

Organisational Skills

Time Management

Computer Proficiency

Job description

An excellent opportunity has arisen for an experienced Administration Assistant to join the Pre-Construction Team of a well-established, multi-disciplined Construction and Consulting Engineering company based in Bromsgrove.

In this role, you will provide vital administrative support during the pre-construction phase of various projects. Your day-to-day duties will include managing project-related documentation, maintaining databases and Client portal systems, and assisting the team with a range of administrative tasks.

This role is ideal for someone with solid experience in an office-based administration role. While prior experience within the construction industry is advantageous, it is not essential; strong general admin skills and a proactive, organised approach are what matter most.

Main Duties:

1. Answering telephone calls, responding to requests for information and enquiries, and fielding these to the appropriate personnel where appropriate.
2. Responding to enquiries, requests for further information, uploading and extracting information and documentation as required, and uploading this to the correct internal systems. This includes information and requests surrounding invoicing.
3. Monitoring emails arriving in the group team email inboxes as directed. Responding to requests for further information and enquiries and distributing these as appropriate.
4. Completing and maintaining the group's database with progress from start to finish of individual projects/jobs efficiently and to the specification required.
5. Coordinating site visits with the group and other required third parties, liaising with relevant parties to make mutually convenient arrangements.
6. Managing portals as directed, including responding to enquiries, requests for further information, uploading and extracting information and documentation as required, and uploading this to the correct internal system.
7. Distributing new enquiries and jobs to the correct personnel and doing all acts and tasks necessary to set up new enquiries and jobs in compliance with internal processes and systems.
8. Uploading documentation, invoices, work in progress, service level agreement reports, and other documentation as requested to the portals.
9. Providing support and training for new and existing team members.
10. Collating data for enquiries and instructions and formatting spreadsheets when requested.
11. Supporting applications for building regulations and liaising with building control to obtain completion certifications.
12. Collating relevant information, preparing, and issuing mandate documents, and uploading to the relevant portals.
13. Extracting required information and compiling files in the requested format.

Essential Skills

1. Excellent communication and interpersonal skills.
2. Strong organisational and time management skills.
3. Ability to work under pressure and meet deadlines.
4. Proficiency in using computers and relevant software.
5. Portal systems admin experience is desirable but not essential.

This is an office-based admin role which offers an early finish of 1pm on a Friday!

If you want to apply for this excellent career opportunity, please send your CV to Simone Bacciocchi at CRS Professionals.