Prosecutions Administration Assistant

Essential Employment; Leicester, Nettleham; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in the legal sector is seeking a Prosecutions Administration Assistant for a full-time temporary role in Nettleham, Lincoln. The successful candidate will provide essential administrative support to ensure the efficient progression of prosecution cases through the court system, collaborating closely with various legal agencies. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.

Qualifications

• Experience in administrative roles, particularly in legal or criminal justice settings.
• Strong attention to detail and ability to manage case files efficiently.
• Good communication skills for liaising with various agencies.

Responsibilities

• Provide high-quality administrative support to CPS and HMCTS.
• Prepare and process prosecution files in line with criminal justice policy.
• Maintain and update computerized records for case integrity.

Skills

Administration

Data Entry

Communication

Job description

Prosecutions Administration Assistant needed in Nettleham, Lincoln, £12.31phPAYE - Reference: 365478

To provide a high-quality administrative service to internal and external partners, including officers, the Crown Prosecution Services (CPS) and the His Majesty’s Courts and Tribunal Service (HMCTS). Act as a point of contact and support for officers with case file preparation and progression.

The post holder will be required to carry out the administration, preparation, and processing of prosecution files in accordance with criminal justice policy; to ensure the progression of cases through the court process by means of timely and accurate case preparation.

• Collate case files from Police Officers ensure that these are available to the Crown Prosecution Service in readiness for the court hearing, ensuring that they meet the National File Standards and are provided in line with the appropriate timeframes. Take responsibility for the processing of initial charge, Crime Postal Requisitions and Remand files, ensuring relevant information is sent to the CPS and HMCTS for the Prosecution of Offenders and ensuring that the case is dealt with appropriately at court.
• Responsible for the inputting, updating, maintenance and quality control of information onto Police, National and other force computer systems in accordance with policies and directives current at the relevant time.
• Carry out accurate and prompt maintenance of computerised records to ensure the integrity of data held, in line with company policies and procedures so that all information is readily available and accessible.
• Administer process and progress Magistrates and Crown Court files; carry out data input; update, maintain and quality assure case file information held on appropriate computer systems and where appropriate in paper format for transmission to HMCTS and the CPS in accordance with national and locally agreed standards for quality and timeliness.
• Create electronic case files in relation to criminal investigations and associated offences arising from work generated by Lincolnshire Police and partners, including outside agencies and other police forces where appropriate. Input and update court hearing results as appropriate.
• Tasking officers for further work to be carried out at the request of CPS in readiness for the upcoming court hearing.
• Act as the point of contact and liaison for case file progression, by tasking officers for further work to be carried out at the request of CPS in readiness for the upcoming court hearing and keeping CPS informed progress as required.
• Analyse directions assess for further requirements and process ensuring timeliness is complied with. Respond to enquiries, correspondence and requests for further work and information by partner agencies, HMCTS, the CPS, members of the public, solicitors and provide the appropriate advice, guidance and support as necessary in accordance with established protocols.
• Ensure that all associated correspondence is quality assured, recorded and/or updated on appropriate systems/databases within specified time frames. Provide feedback, advice and guidance to officers and supervisors on the quality of case files and other case file material as appropriate.
• Work in partnership with but not limited to Lincolnshire Police, Partner Agencies including HMCTS and the CPS and other Police Forces to maintain and strengthen the commitment to improve customer service and deal with these matters efficiently and promptly.

This is a full time role on a temporary basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV [e-mail] the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please beprepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

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