Admin Support/Team Secretary

Coventry and Warwickshire Partnership Trust; Stratford-upon-Avon; On-site; GBP 21,000 - 24,000; Full time

Benefits offered by this job

Generous annual leave

Learning and development opportunities

Cycle to Work programme

NHS discount schemes

Wellbeing support

Job summary

Coventry and Warwickshire Partnership NHS Trust seeks a dedicated Admin Support/Team Secretary for the Children & Young Peoples Mental Health Team in Stratford-upon-Avon. You’ll support clinical staff, manage diaries, draft documents, and handle confidential information with discretion.

You will supervise reception staff, coordinate meetings, and assist across Stratford and nearby sites. A robust admin background and reliability are essential to maintain high-quality patient care.

Qualifications

• Must be highly organised with attention to detail.
• Ability to handle confidential information with discretion.
• Team player with good communication and planning skills.

Responsibilities

• Provide admin support to the Children & Young Peoples Mental Health Team.
• Supervise day-to-day workload of admin/reception staff.
• Drafting meeting notes, reports and business documents from audio or copy sources.
• General office duties including filing, photocopying, mail handling, and records management.
• Organise team meetings/events, book rooms, take notes, and circulate minutes.
• Procurement of stationery and stock; manage databases and information reports.
• Cover reception and assist across sites as required.

Skills

Office administration

Diary management

Meeting minutes

Data entry

Filing

Tools

Microsoft Word

Microsoft Excel

Job description

Are you a compassionate team player with a passion for supporting clinical teams and delivering exceptional service?, We are looking for a highly organised Admin Support/Team Secretary to join our Children & Young Peoples Mental Health Team (previously known as CAMHS) to provide vital administrative support to our clinical teams.

The role is based within Stratford Healthcare, Building 2 in Stratford upon Avon with occasional cross cover to support staff in other locations (inc Leamington, Rugby and Coventry). The ability to travel independently between the sites is a requirement of the role & travel between sites during the working day will be reimbursed via e-expenses.

We are a team committed to excellence, respect, and integrity. As a key member of a wider administrative team working collaboratively you will help ensure smooth day-to-day working, offering support to both clinical and administrative colleagues, upholding confidentiality in the consistent delivery of high-quality patient care.

Main duties of the job

• Work effectively as a team member
• Supervise the day to day workload of the Band 2 Admin Support/Reception Staff
• Provide an administrative service across all services in the building including: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources
• Undertake general office duties as required including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail
• Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff
• Maintain spread sheets and databases including the production of regular information reports
• Be responsible for organising team meetings/events as required, including room bookings, taking accurate notes, transcription and circulation as appropriate.
• Procurement - order stationery, clinical supplies and equipment stock
• Use own initiative to meet tight deadlines
• Provide flexible administrative and clerical cover as required inc reception. This might also occasionally involve working at another base during cross cover arrangements.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

• Generous annual leave entitlement which increases during your time with us
• Excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• Salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• Discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• Wellbeing support, including an in-house counselling service, external helpline and more
• Staff networks and support group

We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.