Admin Support & School Attendance Officer

Allscreens Nationwide Ltd; Cardiff; On-site; GBP 26,000 - 28,000; Part time

Job summary

Danescourt Primary School in Cardiff is seeking an Administrative Assistant and School Attendance Officer to provide efficient admin support, monitor attendance, maintain records and produce reports. The post is permanent, part-time, 25 hours per week during 39 weeks per annum (term time) and requires an enhanced DBS check.

The role demands strong organisation, data handling, IT skills (MS Office and Arbor MIS), and the ability to work both independently and as part of a team to safeguard pupils.

Qualifications

• Excellent communication and interpersonal abilities.
• Strong organisational skills and ability to prioritise tasks.
• Accurate record keeping and attention to detail.
• Data input, data management and statutory returns experience.
• Confidentiality and GDPR awareness; safeguarding commitment.
• IT proficiency including MS Office and Arbor MIS.
• Ability to work independently and in a team.

Responsibilities

• Provide efficient administrative support to the school.
• Monitor pupil attendance and maintain accurate records.
• Produce attendance reports and manage data input.
• Organise meetings, appointments and school events.
• Support school trips and other activities as required.
• Maintain confidentiality and data protection in all tasks.
• Collaborate with Headteacher, SLT and external agencies on attendance.

Skills

Communication skills

Organisational skills

Record keeping

Data management

GDPR awareness

IT proficiency

Arbor MIS

Microsoft Office

Teamwork

Safeguarding awareness

Tools

Arbor MIS

Microsoft Office

Job description

Company:

Danescourt Primary SchoolDanescourt WayLlandaffCardiffCF5 2SNAge range 3-11Administrative Support & School Attendance OfficerRef: ED50217138Contract: Permanent, Part TimeSalary: Grade 4 SCP 6-11 (£25,989- £28,142) Pro Rata Hours: 25 hours a week 39 weeks per annum (term time)(8.30 am – 2.00 pm)To start as soon as possible

The governing body would like to invite applications for an Administrative Assistant and School Attendance Officer to work at Danescourt Primary School. The Administrative Assistant and Attendance Officer (SAO) will be responsible for providing efficient administrative support, monitoring pupil attendance, maintaining accurate records, producing attendance reports. The role requires excellent organisational, communication, and data management skills, together with a commitment to safeguarding and promoting positive outcomes for all pupils.

Essential Skills and Experience

• Excellent communication skills
• Excellent interpersonal skills building positive relationship building with pupils, parents/carers, and external agencies
• Strong organisational skills and ability to prioritise workload
• Accurate record keeping and attention to detail
• Maintain accurate pupil and staff records using the school's management information system Arbor
• Prepare correspondence, letters, reports, and other school communications
• Assist with data input, data management, and statutory returns
• Organise meetings, appointments, and school events as required
• Support the administration of trips, clubs, and other school activities
• Confidentiality and data protection awareness (GDPR)
• Time management and ability to meet deadlines
• IT proficiency, including Microsoft Office (Excel, Word, Outlook) and school MIS system Arbor
• Ability to work independently and as part of a team
• Positive relationship building with pupils, parents/carers, and external agencies

Attendance Specific Skills

• Monitoring and analysing attendance data
• Identifying patterns of absence and lateness
• Conducting attendance investigations and working in partnership with the Headteacher, Senior Leadership Team, Link Governor for attendance and the Cluster SAO

We can offer the successful candidate: A busy, stimulating and happy school environment. A supportive team to work with. An opportunity to work with a close community of parents and children. This post is subject to a Disclosure and Barring Service Enhanced check.

Closing date: Friday 11th September 2026 at 12 noon Shortlisting: 15th September 2026 Interview date: Wednesday 23rd September 2026

Safeguarding and Child Protection are key priorities for the Council. We aim to support children and vulnerable adults to ensure they are as safe as they can possibly be. Our services and schools are committed to ensuring the safety and protection of all children and vulnerable adults, and will take action to safeguard their well-being, and acknowledge that children and vulnerable adults have a right to protection. This is supported in the general ethos of the Council and all schools. As an equal opportunities employer, we value diversity. Therefore, although not a requirement for application, we welcome and encourage applications from underrepresented individuals including those:

• aged under 25
• not in employment, education or training
• from our local communities including in particular disabled individuals, carers and those from the Cardiff BAME and LGBT+ communities
• ability to communicate fluently in Welsh

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