Attendance Administrator

Springwood High School; King's Lynn; On-site; GBP 25,989 - 26,403; Full time

Job summary

Springwood High School is seeking an Attendance Administrator to provide vital administrative support within the Attendance and Administration teams. The role is 37 hours per week across 40 weeks per year (term time plus two weeks) with a pro‑rated salary based on scales D – Point 6 to 7.

You will input, retrieve and analyse information in SIMS, manage attendance records, and liaise with parents and agencies.

Qualifications

• Proficiency in Microsoft Word and Excel.
• Experience with SIMS student information system.
• Strong organisational skills and accuracy.

Responsibilities

• Provide professional administrative support to the Attendance Officer.
• Input, retrieve and analyse information in SIMS.
• Organise and maintain filing systems.
• Liaise with parents and agencies by phone, email, and post.
• Attend and support home visits for attendance issues.
• Accurately record student attendance and report issues.

Skills

Microsoft Word

Microsoft Excel

Tools

SIMS

Job description

Attendance Administrator

Start Date: ASAP

Hours: 37hrs per week. 40 weeks per year (term time + 2 weeks)

Salary: Scale D – Point 6 - 7, £13.47 – 13.68/hour (£25,989 - £26,403/year FTE based on a 37 hour week - please note that salary will be pro‑rated)

Employer: Springwood High School

Purpose of the Job: This is an administrative role primarily providing support to the Attendance Officer and the Administration department.

Responsibilities

• Provide an administrative role with professionalism and accuracy.
• Demonstrate excellent organisational skills and proficiency in Microsoft Word and Excel as required.
• Input, retrieve and analyse information using the SIMS system.
• Organise and maintain an orderly filing system.
• Make and receive telephone calls to/from parents and professional agencies as required.
• Liaise professionally and effectively with parents, staff and external agencies via telephone, email and letter.
• Provide administrative support for the Attendance Officer.
• Deputise for the Attendance Officer, managing attendance line telephone calls and messages.
• Support the Attendance Officer in completing home visits to children who are struggling to attend school.
• Meet with children and/or parents in school regarding attendance.
• Accurately record student attendance and report any issues to the relevant members of staff.
• Complete ad hoc administration tasks as directed.
• Support various departments with all aspects of administration commensurate with the grading of this post on an ad hoc basis.
• Ensure that confidentiality is observed at all times and abide by the Data Protection Act.
• Ensure the safe disposal of confidential waste.
• Prioritise workload to meet specific deadlines.
• Carry out duties in line with the School’s policy on Equality and be sensitive and caring to the needs of others, promoting a positive approach to a harmonious working environment.
• Promote and safeguard the welfare of children, young and vulnerable people.
• Accurately record information.
• Carry out all ad‑hoc duties as reasonably requested by the Head Teacher from time to time.

Personal and Professional Conduct

A member of staff is expected to demonstrate consistently high standards of personal and professional conduct. They are to uphold public trust in the profession and maintain high standards of ethics and behaviour, within and outside school.

Equality, Diversity and Inclusion

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. We are an equal opportunities employer and welcome applications from minority ethnic communities and those with disabilities. An enhanced DBS check will be required.