Admin Project Assistant

European Tech Recruit; Cambridge; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a dynamic team as an Admin Project Assistant, where your fluency in Mandarin and strong organisational skills will be key in supporting a vital project. This role demands a proactive individual who thrives in a collaborative environment and is committed to excellence. You'll coordinate meetings, assist with procurement, and ensure timely project delivery while working closely with the Project Manager. This is an exciting opportunity to make a real impact in a forward-thinking company that values dedication and teamwork. If you're looking for a role where you can contribute to meaningful projects, this position is perfect for you.

Qualifications

• Fluent in Mandarin and English, with strong communication skills.
• Proficient in Microsoft Office and experienced in project management.

Responsibilities

• Organise meetings and prepare agendas, ensuring smooth project delivery.
• Assist in procurement tasks and maintain accurate documentation.

Skills

Fluent in Mandarin

Excellent communication skills

Attention to detail

Teamwork

Organisational skills

Education

Experience in project management

Background in procurement or purchasing

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Job description

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We are seeking a Mandarin-speaking, highly organised individual with excellent communication skills and a consistently positive attitude to join our team as an Admin Project Assistant. The successful candidate will support the Project Manager in ensuring the successful delivery of a key project.

This role requires a professional and proactive approach, with a strong attention to detail and a solid understanding of administrative processes. The ideal candidate will be well-prepared, responsive, and capable of taking ownership of tasks. Strong team-working skills are essential, as is proficiency in common software such as Microsoft Excel, PowerPoint, and Word. A high standard of written and spoken English is also required. Most importantly, the candidate should demonstrate a genuine commitment to supporting the needs of the wider project team.

Key Responsibilities

• Organise and coordinate meetings, including scheduling, preparing agendas, and recording minutes
• Support the relocation process to ensure minimal disruption to daily operations
• Assist the Project Manager in tracking actions and ensuring timely completion
• Help prepare monthly project reports detailing status updates, delays, and key milestones
• Maintain accurate and timely records of all documentation
• Undertake other administrative duties as required
• Assist the Procurement Manager with supplier selection tasks, including:
• Prioritising and reviewing purchase requests, clarifying requirements with requestors
• Coordinating with business units to define supplier selection strategies
• Implementing the approved strategy and making final procurement decisions
• Placing orders, ensuring timely delivery, and resolving urgent delivery issues
• Liaising with potential suppliers to collect relevant information
• Coordinating supplier agreement negotiations
• Assessing supplier certifications and reporting findings to the Procurement Manager

Requirements

• Fluent in Mandarin and English (written and spoken)
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong team player with the ability to work in an international environment
• Results-oriented and well-organised, with a structured approach to work
• Experience in project management
• Background in procurement or purchasing
• Ability to work well under pressure and meet tight deadlines

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, Project Management, and Information Technology

• Industries

  Telecommunications and Administrative and Support Services

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