Admin Project Assistant

JR United Kingdom; Cambridge; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is looking for a highly organised Admin Project Assistant to support a key project. This role demands a proactive individual fluent in Mandarin and English, with strong communication skills and a commitment to teamwork. You'll coordinate meetings, assist in project management, and support procurement processes, ensuring smooth operations. If you thrive in a dynamic environment and are passionate about delivering results, this opportunity is perfect for you. Join a team that values your contributions and offers a chance to grow in an international setting.

Qualifications

• Fluent in Mandarin and English, both written and spoken.
• Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

Responsibilities

• Organise and coordinate meetings, including scheduling and recording minutes.
• Assist the Project Manager in tracking actions and preparing project reports.
• Support procurement tasks and supplier selection processes.

Skills

Mandarin (Fluent)

English (Fluent)

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Teamwork

Project Management

Procurement

Tools

Microsoft Office

Job description

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We are seeking a Mandarin-speaking, highly organised individual with excellent communication skills and a consistently positive attitude to join our team as an Admin Project Assistant. The successful candidate will support the Project Manager in ensuring the successful delivery of a key project.

This role requires a professional and proactive approach, with a strong attention to detail and a solid understanding of administrative processes. The ideal candidate will be well-prepared, responsive, and capable of taking ownership of tasks. Strong team-working skills are essential, as is proficiency in common software such as Microsoft Excel, PowerPoint, and Word. A high standard of written and spoken English is also required. Most importantly, the candidate should demonstrate a genuine commitment to supporting the needs of the wider project team.

Key Responsibilities

• Organise and coordinate meetings, including scheduling, preparing agendas, and recording minutes
• Support the relocation process to ensure minimal disruption to daily operations
• Assist the Project Manager in tracking actions and ensuring timely completion
• Help prepare monthly project reports detailing status updates, delays, and key milestones
• Maintain accurate and timely records of all documentation
• Undertake other administrative duties as required
• Assist the Procurement Manager with supplier selection tasks, including:
• Prioritising and reviewing purchase requests, clarifying requirements with requestors
• Coordinating with business units to define supplier selection strategies
• Implementing the approved strategy and making final procurement decisions
• Placing orders, ensuring timely delivery, and resolving urgent delivery issues
• Liaising with potential suppliers to collect relevant information
• Coordinating supplier agreement negotiations
• Assessing supplier certifications and reporting findings to the Procurement Manager

Requirements

• Fluent in Mandarin and English (written and spoken)
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong team player with the ability to work in an international environment
• Results-oriented and well-organised, with a structured approach to work
• Experience in project management
• Background in procurement or purchasing
• Ability to work well under pressure and meet tight deadlines