Admin Officer

Tata Consultancy Services; Peterborough; On-site; GBP 24,000 - 32,000; Full time

Job summary

Tata Consultancy Services UK is seeking an Administrative Officer to act as the first point of contact for staff, manage the facility, and handle office operations. This fixed-term contract role (12 months) is based in Peterborough with 40 hours per week.

You will coordinate supplies, vendor relations and reporting on budgets, safety and compliance, while supporting events and everyday administrative tasks with accuracy and professionalism.

Qualifications

• Experience in office administration, facility management or building operations.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically).
• Health & Safety, Sustainability.
• Fleet Car Management.
• Strong organization skills with a problem-solving attitude.
• Ability to learn new skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage upkeep (including equipment and tools) and cleanliness of office space including the work environment and keep it anytime ready.
• Manage office supplies stock and process approval / place timely orders.
• Prepare regular reports and returns for Security, Health & Safety, Compliance and financial budgets.
• Provide access card to Employees/visitors/clients and process such requests in timely manner including liaison with building security and management.
• Book meeting rooms as required and ensure support for all client and meeting requirements.
• Distribute and store correspondence (e.g., letters, emails and packages) and manage dispatch / logistics through vendors (including liaison with the building management)
• Deployment of operational safety processes and procedures of building as per SOP.
• Laise with Head office to coordinate activities.

Skills

Office administration

Facility management

MS Office (Excel & Word)

Health & Safety

Fleet Car Management

Organization

Communication skills

Job description

Role: Admin Officer

Job Type: Fixed Term Contract (12 Months)

Location: Peterborough, UK

Number of hours: 40 hours per week – full time

Ready to utilize your experience and expertise in Office Administration.

We have an exciting role for you –Admin Officer.

Careers at TCS: It means more

TCS is a purpose-led transformation company, built on belief. We do not just help businesses to transform through technology. We support them in making a meaningful difference to the people and communities they serve - our clients include some of the biggest brands in the UK and worldwide. For you, it means more to make an impact that matters, through challenging projects which demand ambitious innovation and thought leadership.

• Build strong relationships with a diverse range of stakeholders.
• Gain access to endless learning opportunities.
• Work closely with the range of teams within the business to bring products to life.

The Role

As an Administrative Officer/Executive you will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing the facility upkeep, office stock, vendor management, preparing regular reports (e.g. expenses and office budgets) and organizing office events. Good to have working knowledge of work environment, office equipment and office management tools.

Key responsibilities:

• Manage upkeep (including equipment and tools) and cleanliness of office space including the work environment and keep it anytime ready.
• Manage office supplies stock and process approval / place timely orders.
• Prepare regular reports and returns for Security, Health & Safety, Compliance and financial budgets.
• Provide access card to Employees/visitors/clients and process such requests in timely manner including liaison with building security and management.
• Book meeting rooms as required and ensure support for all client and meeting requirements.
• Distribute and store correspondence (e.g., letters, emails and packages) and manage dispatch / logistics through vendors (including liaison with the building management)
• Deployment of operational safety processes and procedures of building as per SOP.
• Laise with Head office to coordinate activities.

Your Profile

Essential skills/knowledge/experience:

• Experience in office administration, facility management or building operations.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Health & Safety, Sustainability.
• Fleet Car Management.
• Strong organization skills with a problem-solving attitude.
• Ability to learn new skills.
• Excellent written and verbal communication skills.

TCS is consistently voted a Top Employer in the UK and globally. Our competitive salary packages feature pension, health care, life assurance, laptop, phone, access to extensive training resources and discounts within the larger Tata network.

Diversity, Inclusion and Wellbeing

Tata Consultancy Services UK&I is committed to meeting the accessibility needs of all individuals in accordance with the UK Equality Act 2010 and the UK Human Rights Act 1998.

We believe in building and sustaining a culture of equity and belonging where everyone can thrive. Our diversity and inclusion motto is ‘Inclusion without Exception’. Our continued commitment to Culture and Diversity is reflected across our workforce implemented through equitable workplace policies and processes.

You’ll find a welcoming culture and many internal volunteering and social networks to join (these are optional). Our diversity, inclusion and social activities include 12 employee networks such as gender diversity, LGBTQIA+ & Allies, mental health, disability & neurodiversity inclusion and many more, as well as health & wellness initiatives and sports events and we sponsor the London Marathon.

We welcome and embrace diversity in race, nationality, ethnicity, disability, neurodiversity, gender identity, age, physical ability, gender reassignment, sexual orientation. We are a disability inclusive employer and encourage disabled people to apply for this role.

Next Steps

Due to a high volume of applications, we will be unable to contact each applicant individually on the status of their application. If you have not received a direct response within 30 days, then it should be deemed unsuccessful on this occasion.